Responding to my graduation invitation - Section contents
Find out how to respond to your invitation and what to do if you need to make changes or cannot attend your ceremony.
July graduation invites
Invitations to graduate in July are currently being sent out. If you think you are on track to graduate at the end of Semester 1, 2018 but haven’t received an invitation to graduate by Wednesday 23 May, please submit an online enquiry to Stop 1.
Understand your attendance options
Select this option to confirm that you wish to attend the graduation ceremony that you have been offered. Once you have indicated you wish to attend:
- You will receive an email confirming that you are scheduled to graduate.
- If you are still completing studies, once results have been finalised for your final semester, and you have completed all course requirements, you will receive another email confirming that you are eligible to graduate.
- You will then be scheduled to attend your graduation ceremony.
All graduands attending a ceremony need to pay a graduation fee.
Please ensure that all arrangements (e.g. travel bookings) to attend the conferring ceremony are flexible. The University is unable to provide reimbursement for any associated costs in the event that you are not able to attend the ceremony accepted through your invitation.
Attending your graduation ceremony is not compulsory. This option means that you will not be attending, but would like to have your degree sent to you via post at the conclusion of the ceremony round. This is also known as graduating in absentia.
If you graduate in absentia, your certificate/s will be sent to your preferred mailing address (as listed in my.unimelb) after the ceremony.
You may defer your graduation to the next ceremony, however you're only able to defer your graduation ceremony once. For example, if you are invited to a December ceremony, you can defer your graduation until July of the following year, but you will not be able to defer beyond this round.
If you choose to defer your ceremony, you will receive an invitation to attend another ceremony approximately eight weeks prior to the next ceremony round. Invitations are conditional on you completing your course and clearing all debts owing and/or sanctions in time.
If you go straight from your Bachelor to your honours year, you should defer your graduation. Once you have completed your honours year, you will receive another invitation to graduate.
If you're unsure whether you will be studying honours, you should accept your invitation to graduate. If you get accepted into honours, you can then choose to attend another graduation ceremony when you complete your honours year, even though you accepted your first invitation. Submit an enquiry via ask.unimelb to notify the Graduations office that you wish to defer your ceremony.
How to respond
You must respond to your offer to graduate through your my.unimelb account.
- Log into my.unimelb.
- Click on the 'Student admin' tab, followed by clicking on the 'Graduation' tab.
- Click on 'Respond to my graduation ceremony invitation'.
- Click on 'Update my Response'.
- Choose whether you would like to attend, not attend, or defer. More information about each of these options can be found below.
- Click 'Save'.
Are there deadlines for responding to my invitation?
Yes. The deadlines for responding will be outlined in your invitation. If you don't respond by the deadline, you will be assumed to be graduating in absentia. If this happens, your testamur will be sent to your preferred mailing address at the conclusion of the ceremony round. Once an Award is conferred, you are unable to attend a later conferring ceremony for that Award.
Check your name and address details
Before graduation, it’s important to ensure that the name and address details we hold for you are up-to-date.
Change of address
To update your address, log in to my.unimelb and navigate to the Student admin tab at the top of the page.
Change of name
Your name will appear on your graduation certificate and in the graduation program as it appears on your student record. You can submit a Change of personal details form if you need to change your name, or change the order that your names will appear on your certificate. All name changes must be processed at least six weeks prior to your graduation date. If you change your name after your graduation, you can purchase a replacement certificate.
Changing the date or time of your graduation ceremony
This information applies if you wish to change your ceremony date or time within the same graduation round.
You can only change the date or time of the graduation ceremony offered to you on your invitation in special circumstances. The following circumstances may be considered:
- Religious observance
- Medical appointment with a specialist that cannot be altered.
- Family member graduating in a different ceremony at the University. If you wish to graduate at the same ceremony as your family member, please submit an enquiry online and your request will be considered. Permission will be sought from the other person to move you into the same ceremony.
- Family member graduating in a different ceremony elsewhere (not at the University). A copy of their invitation should be supplied.
- Exam or assessment such as the GAMSAT or IELTS is being held on the same day.
- Family event held on the same day, such as a wedding or a funeral (not a birthday).
- New employment where you require your graduation certificate early to start a new job.
- Travel plans such as booked flights or accommodation for you or guests.
- Work or study commitments
- Guests unavailable
If your ceremony date or time cannot be changed, you can defer your graduation to the next ceremony round or choose not to attend.