Subject withdrawal - Section contents
Understand the consequences of withdrawing from a subject, the importance of subject key dates and the support available to help you manage your studies.
Before withdrawing from a subject, consider your options carefully. Read through the advice below and seek support as required.
Subject key dates and withdrawal penalties
Depending on when you withdraw from your subject, there may be financial and academic penalties. For the specific dates related to each subject, check the subject entry in the Handbook.
|Before the subject's census date|
|After the subject's census date and before the subject's Last Date to Withdraw Without Fail|
|After the subject's Last Date to Withdraw Without Fail|
You can withdraw from subjects online via my.unimelb:
- Log into my.unimelb and navigate to the Student admin section on the homepage.
- Select the My study plan button.
- Click Subject Withdrawal in the side menu.
- Select the tick box next to the subject that you plan to withdraw from.
- Click Withdraw.
- You will be taken to a Potential Withdrawal List confirmation screen. Check that your planned subject withdrawals are correct.
- Click Confirm.
- You will be taken to the Withdrawal Confirmation screen. Click Close to complete the process, or View to see the details of your withdrawal.
To withdraw from one subject and enrol in another, you can swap subjects. You can only swap before the last date to withdraw without fail deadline for the subject you are swapping out of, and before the last self-enrol date for the subject you are swapping into. Find out more about how to swap subjects.
If you withdraw from a subject before its census date which reduces your study load to less than 50 points in a half-year period, you must apply for a Reduced Study Load. Only students with an approved study load can study less than 50 points and be entitled to extend their Confirmation of Enrolment (CoE) beyond its current duration.
If you withdraw from a subject before the census date for that subject, your fee liability for that subject will be cancelled. The amount you paid for the withdrawn subject will appear as a credit on your Fee Account Statement. This credit will be used to cover owing tuition fees for any other enrolled subjects.
If you have no other fees due at the time of withdrawing from a subject, you can either apply to have the money refunded to your personal bank account, or you can leave the credit in your student account to pay future tuition fees. You can check the amount of credit you may have by using the Fee Account Statement.
If you withdraw from all your subjects before the census date and wish to remain enrolled at the University, you need to apply for leave or deferral depending on when you started your course:
- New students: You need to apply to defer your course commencement.
- Continuing students: You need to apply for a leave of absence.
Failure to do so will result in being cancelled from your course for incomplete enrolment. If you are an international student visa holder, this will result in your Confirmation of Enrolment (CoE) being cancelled.
If you don’t intend to continue your course, apply to withdraw from your course.
If you withdraw from all your subjects after their census dates:
- You do not need to apply for a Leave of Absence. Once the census date has passed for a subject, it is counted as part of your study load. Therefore, even after withdrawing from all your subjects, you will still be recorded as having study load for that half-year period, and so do not require a Leave of Absence.
- Request a Confirmation of Enrolment (CoE) extension and reapply for a new student visa if your current CoE or student visa is due to expire. You can talk to a course planning adviser if you’re experiencing difficulties that are impacting on your studies.
- Your academic progress will be affected:
- If this is the first time you are withdrawing from all your subjects after the census date, you will have to attend an ‘At Risk’ appointment
- Otherwise, if you have attended an ‘At Risk’ appointment previously, you will have to attend a Course Academic Progress Committee (CAPC) meeting
- You may be eligible for subject fee remission in special circumstances.
The University provides advice and services to help you with your studies:
- Academic Skills for learning support
- Course planning advice
- Student Connect to or discuss goals for your studies
- Counselling and Psychological Services
- Student Equity and Disability Support can provide advice if your studies are affected by ongoing circumstances such as a disability, a health condition or an official commitment
If you did not withdraw before your census date and you need support managing your studies, you can still apply for Special Consideration.
Applications for Special Consideration may be submitted for unexpected circumstances that:
- are beyond your control
- significantly impact your ability to meet your subject requirements during the period in which you undertook, or were to undertake the subject
- did not have a full impact on you until on or after the census date.
Outcomes for Special Consideration may include extensions to assignments or a Special Exam.
If you need support due to ongoing circumstances or official commitments, you should consider registering for Special Consideration (ongoing support).
If you did not successfully complete a subject due to special circumstances, you may be eligible to apply for Fee Remission.
If a Fee Remission application is approved for a failed subject:
- the subject fee will be remitted (reversed) from your student fees (or HELP debt)
- the fail mark will be changed to a withdrawn mark (WD) on your academic transcript
You are ineligible to apply for Fee Remission if you pass a subject. Find out more about eligibility for fee remission and how to apply.
Check your subject key dates
If you need advice about enrolment changes or course planning, support is available. Book an appointment with a course adviser to discuss your options.