University glossary - Section contents

Definitions to common terms that you may come across at the University of Melbourne.


Academic calendar Important University dates, such as semester dates, deadlines and official University holidays during the academic year.
Academic transcript The official record of your grades and academic achievements attained during your studies at the University of Melbourne.
Advanced standing Credit points for prior studies completed at other tertiary institutions that can be credited towards your course at the University of Melbourne.
Alternative Exam Arrangements (AEA) A special exam sitting offered to students who have been granted Special Consideration for ongoing support and require changes to the scheduled conditions or format of an examination.
Australian Higher Education Graduation Statement (AHEGS) A record of all your higher education qualifications (from all higher education institutions you’ve completed a qualification at).


Booklist The textbook or readings list for each class.
Breadth A subject outside of your major, minor, or specialisation, usually a subject outside of your home faculty.


Careers Online Online jobs and careers-related events noticeboard for University of Melbourne staff and students.
Census date The last day you can withdraw from a subject without being financially liable for its fees.
Citation Appropriately referencing and crediting other people's work where you use it in your own to avoid committing plagiarism.
Class registration The process of creating your class timetable, by choosing the days and times of the classes of subjects you've enrolled in.
Class Registration Enquiry Management (CREM) Where you can get help for issues related to class registration.

Class stream

A set of classes for a subject that you must register for together (eg two linked tutorials, with the same classmates and tutor each week).
Commonwealth Supported Place (CSP) Government subsidised enrolment at the University, where you pay a student contribution amount for your tuition fees, and the rest are paid for by the Commonwealth Government.
Community Access Program Taking individual subjects (single subject study), not as part of a course (eg to satisfy prerequisites or to expand your study).
Concession Student discounts and deals, such as for public transport (PTV) fares.
Concurrent diplomas An additional qualification taken alongside a main qualification (eg Diploma of Languages with a Bachelor of Science).
Confirmation of Enrolment (COE) Document for international student visa holders confirming enrolment at the University, to be provided to Home Affairs for student visa purposes.
Core subjects Compulsory subjects you must complete to meet course requirements.
Course Academic Progress Committee (CAPC) Committee that assesses your circumstances when you make unsatisfactory academic progress (eg repeated fail grades).
Course planning Setting the overall goals and direction, such as majors and graduate pathways, of your study at the University.
Credit point Each subject is worth a certain number of credit points. A standard subject is 12.5 points; a year of full-time study is 100 credit points.


Deferral Keeping your entry offer to the University, but starting study at a later date (eg to take a gap year).


Eduroam A global initiative that allows you to access the WiFi of other educational and research institutions using your University of Melbourne login details.
Elective subject Non-compulsory subjects, also known as optional subjects, usually related to your main area of study.
Enrolment Officially registered to attend and be assessed for a particular subject or course, where you are liable for its associated tuition fees.
Enrolment Lapse Date The deadline to enrol in your new course and all your subjects for your first year of study.
Enrolment Variation (EV) form Form used if you are unable to enrol in subjects yourself through your Study Plan, for example if you need a requisite waiver or overload approval.
Entry requirements Requirements you need to satisfy in order to be offered a place in a course (eg grades, subject prerequisites, English language requirements, fees).
Exam timetable Your personal exam timetable with the date, time and venue of all your exams for the study period.


FEE-HELP Australian government tuition fee loan for eligible fee-paying students (not Commonwealth Supported Place).
Financial Aid Student loans, grants and scholarships to help pay for study expenses.
Financial liability Your responsibility for paying your tuition fees or student contributions, or to defer them via FEE-HELP or HECS-HELP.
Full-time study Studying at least 37.5 points (3 standard subjects) per half-year period.


Graduate researcher Someone enrolled in a research degree such as a PhD or the Master of Philosophy (MPhil).


Handbook Central source of information for all the courses and subjects offered by the University.
HECS-HELP Australian government tuition fee loan for eligible Commonwealth Supported Place (CSP) students.
Hurdle requirement Condition that needs to be met for a certain subject in order for you to pass it (eg attendance or final exam requirements).


Intensive subject A subject taking less than the standard semester to complete.


Learning Management System (LMS) A system that contains subject information provided by your course coordinator, lecturers and tutors (eg lecture notes, subject readers, contact information for teaching staff).
Leave of absence Taking up to an approved 12 months of time away from study while keeping your place in your course.


Major Taking up to an approved 12 months of time away from study while keeping your place in your course.
Minor If you withdraw from a subject after the census date but before the final date from withdrawal from a subject, a WD is recorded on your academic transcript.


Non-allowed subject Subject you can't take if you are, or have taken another subject, due to strong overlap between the two subjects


Orientation Events before each standard semester begins to help you get to know your course and the campus, usually runs for two weeks.
Over-enrolling Taking more subjects than can be counted towards your course as a whole (eg more than 300 points as an undergraduate student).
OverloadingTaking more subjects than the standard 50 points per half-year period.


Part-time study Taking less than 37.5 credit points (3 standard subjects) per half-year period.
Planned subject Subject you have added to your Study Plan, but not yet enrolled in.
Prescribed textCompulsory or recommended texts (textbooks or readings) for a subject.


Quota subject Subject that allows a limited number of students to enrol (eg lab or field subject where facilities or resources are limited).


Re-enrolment If you are continuing your studies next year, you must enrol in all your subjects for the following year at the end of this year. This notifies the University of your intentions to continue your studies and helps us to plan subjects for you.
Requisite Subject you must complete before or alongside another subject.
Requisite waiverAllows you to take a subject with prerequisites or corequisites you haven't completed, for example if you have completed a similar subject.


Safer Community Program Support and advice regarding concerning or threatening behaviour, such as discrimination, harassment, or violence.
Sanction A penalty or restriction on your student record, for example related to late re-enrolment, academic misconduct or debt, which may prevent you from accessing results or graduating.
ScholarshipAward with monetary and other benefits, awarded on the basis of academic results, financial need, etc.
Special considerationSupport to help you meet your academic requirements in unexpected circumstances (eg sudden illness) or for ongoing support (eg ongoing disability).
SpecialisationA specified sequence of subjects that equips you with specialised knowledge in your discipline.
Statement of LiabilityAn invoice that shows all unpaid tuition fees for the year.
Stop 1Student services support, who can help with admin and link you to other services like health, wellbeing, academic skills, careers and more.
Student emailYour official student email, which you need to receive emails from the University and send emails to subject staff.
Student grantsFunding awarded to students for initiatives that benefit a diverse reach of students and improve community engagement.
Student cardID card allowing you to borrow books, access study spaces, verify your identity in exams, receive student discounts, etc.
Student invoiceAn invoice that contains unpaid fees for a certain study period.
Student ITService to help with printing, scanning, your student account and email, student software, tools for notetaking and referencing.
Student portal (my.unimelb)Your online student account, linking you to student notices, your student email, and more.
Student servicesServices to support you during your time at University, including the Health Service, Counselling and Psychological Services, Security, Chaplaincy, Careers and Employability, Library, Academic Skills, housing, Legal Service, Indigenous support service, Financial Aid, Childcare, etc.
Student services workshopsWorkshops relating to careers and employability, study overseas, wellbeing, and more.
Students and Services Amenities Fee (SSAF)Fee that goes towards the funding of University student services, sport facilities and programs, student clubs etc.
Study loadThe amount of subjects you take per study period.
Study periodThere are standard study periods during the University academic year: Semester 1, Semester 2, and Year-Long. Subjects taught outside these standard study periods, such as intensives, are referred to as 'non-standard study period subjects'.
Study planA diagram of your course structure where you enrol in subjects. It includes subjects you have planned or are enrolled in to study in each study period.
Subject codeThe unique code for each subject, consisting of 4 letters and 5 numbers (eg MAST10009).
Supplementary examAn additional exam (after the one you have already taken) offered under certain circumstances.


Testamur Your official graduation certificate confirming you have completed your course.


University of Melbourne Student Union (UMSU) Student organisation running clubs and societies, events, and support services for all students.
University timetable Class timetable of every subject offered by the University in a given study period, useful for planning your class timetable ahead of time.
UniWirelessThe University's on-campus wireless network.


Vice-Chancellor (VC) The Chief Executive Officer of the University.
Visitor Centre/Shop Shop selling official University of Melbourne merchandise.


Withdrawal Stopping studying a subject by un-enrolling from it. Also known as dropping a subject.


Youth allowance Government (Centrelink) financial support for eligible Australians 24 years old or younger.

Want more information?

This page acts as a handy guide to University definitions, but if you’d like more information on any of these terms visit ask.unimelb, where you’ll find the answers to hundreds of frequently asked questions.