Unsatisfactory academic progress - Section contents

An overview of what happens if you don't meet academic progress requirements for your course.

As a coursework student it's your responsibility to maintain a satisfactory academic standard to be allowed to continue your studies. If you have failed subject/s, you may not have met the academic progress requirements for your course and will receive an email with important information about your academic progress. If you receive an email, it is important you engage with the process and follow the detailed instructions provided.


Review periods

'At Risk' appointments and Course Academic Progress Committee (CAPC) meetings generally happen twice a year. Depending on the study period for your subjects, you may be asked to meet either in the First Half Year or Second Half Year:

  • First Half Year meetings (held between July to August) will review subjects undertaken in Summer Term, Semester 1, January, February, March, April, May, Term 1, Term 4, November and December from the previous year
  • Second Half Year meetings (held between December to January) will review subjects undertaken in Semester 2, Winter Term, Term 2, Term 3, June, July, August, September, October and Year Long subjects

Types of unsatisfactory progress notifications

If you are identified as being ‘At Risk’ you will be invited to make an appointment with a Stop 1 student development adviser to:

  • help you figure out what went wrong this semester,
  • discuss any difficulties you are having, and
  • together come up with strategies to help improve your academic standing.

Second Half Year 2018 notification and meeting dates

There are two rounds of email notifications depending on when all of your results are finalised:

Round Email notification date Meeting dates

Round 1
For students whose results are all finalised by Friday 30 November.

Friday 30 November Monday 3 December to Wednesday 19 December
Round 2
For students who were awarded special assessment or whose results were not finalised by 30 November.
Friday 22 February Monday 25 February to Friday 15 March

If your progress is deemed unsatisfactory you will be invited via email to provide a written submission and attend a Course Academic Progress Committee (CAPC) meeting, made up of Academic staff from your faculty or school.

During the CAPC meeting the Committee will;

  • consider your academic record and the information you provide in your written submission
  • discuss the strategies and support services that might help you improve your academic performance
  • establish whether you have the capacity to complete your course.

The CAPC will then make a decision about your future enrolment, even if you decide not to provide a submission and/or attend a meeting with the Committee. An outcome will be sent to your student email account no later than three (3) business days after the conclusion of the meeting.

If you decide to meet with the CAPC:

  • you will need to phone to make an appointment within the timeframes outlined in your email.
  • Provide a detailed written submission including the questionnaire and personal statement:
    • If you are attending a CAPC meeting, lodge your submission at least two working days before your meeting.
    • If you are not attending a CAPC meeting, in order for your written submission to be considered it must be lodged one day prior to the meetings commencing.

Second Half Year 2018 notification and meeting dates

There are two rounds of email notifications depending on when all of your results are finalised:

Round Email notification date Meeting dates

Round 1
For students whose results are all finalised by Friday 30 November.

Friday 30 November Friday 7 December to Tuesday 18 December
Round 2
For students who were awarded special assessment or whose results were not finalised by 30 November.
Wednesday 2 January to Tuesday 8 January 2019 Thursday 17 January to Tuesday 29 January 2019 (excluding Monday 28 January, Australia Day public holiday)

Student visa holders

Student visa holders must comply with student visa conditions. This includes condition 8202: meeting course requirements, which requires you to maintain satisfactory progress in your course.

If you fail to maintain satisfactory progress in your course, the University must notify the Department of Education and Training and the Department of Home Affairs. Failing to maintain satisfactory progress can also lead to the suspension or termination of your enrolment, which can have serious implications.

Suspension of enrolment

If your enrolment is temporarily suspended due to unsatisfactory academic progress, the University must notify the Department of Home Affairs. You will usually be permitted to remain in Australia during your suspension, however you may need to renew your student visa to ensure it will still be valid for the duration of your course.

Termination of enrolment

If your enrolment is terminated due to unsatisfactory academic progress, the University must notify the Department of Home Affairs. The Department of Home Affairs may then cancel your student visa and you may not be granted another temporary visa for a period of three years.

Appeals

You are able to appeal the outcome of the Unsatisfactory Progress process with the Academic Secretary. You must do this within 20 working days of receiving your outcome. If you do not lodge an appeal to the Academic Secretary within this time, the University will notify the Department of Home Affairs about your outcome.

If your appeal to the Academic Secretary is unsuccessful, but you still believe the outcome of the process to be unfair, you may also appeal to the Victorian Ombudsman. You must do this within 10 working days of receiving the Academic Board decision, and provide evidence of lodgement to the Academic Secretary.

Note: Your right to appeal to the Victorian Ombudsman is not limited to 10 working days; however, the University must notify Home Affairs that you have not achieved satisfactory academic progress after 10 working days if no evidence of an appeal to the Ombudsman is received.

The University will only notify the Department of Home Affairs about your outcome if you do not appeal within the timeframes listed above, or you exhaust the appeal options listed above and the original decision is still upheld.

For more information, see our unsatisfactory progress and Course Academic Progress Committee (CAPC) meeting FAQs.


Graduate researchers

If you're a graduate researcher, the unsatisfactory progress process is slightly different.

Familiarise yourself with the following pages on the Graduate Research Hub:

Sanction alerts in my.unimelb

If you notice that you have a 'USP' sanction in my.unimelb before the official results release date, this means that you will receive an email with further instructions. Learn more about when a USP sanction will be removed.