Pool hire vehicles

We provide a number of vehicles for hire for University-related activities such as field work, site visits and meetings.

Hiring a pool vehicle

The first step is secure approval from your supervisor, manager or course coordinator. Then you and your supervisor will need to download and complete a Smartfleet application form.

Download a form now

Please note: hire pool vehicles are only available for University business; private use is not permitted.

Rates and payment

Rates include all fuel, insurance and toll road costs, as well as use of the vehicle itself. Charges vary depending on the type of vehicle booked, and are sent to your nominated University account on a monthly basis.

Type of vehicle Hourly rate
(0-5 hours)
Daily rate
(5 hours or more)
Rate per km
(first 100km free)
Sedan/Hatch/SUV $11 $55 $0.19
Van $13 $65 $0.22
Utility $0 $0 $0.50 (no free km)
Electric vehicle $6 $30 $0

You will be charged by the hour for bookings between zero and five hours, and by the day for bookings that are five hours or longer.

If the vehicle's fuel level is below 3/4 full, please ensure that you re-fill it on your return to campus. You can use the fuel card found in the black folder.

Late cancellation policy

  • If you cancel a booking before your scheduled pick-up time, you will not incur a late cancellation fee.
  • If you cancel a booking after your scheduled pick-up time, you will be charged a $20 late cancellation fee.

For any further information, contact the Transport and Parking office on 8344 3168 or email fleet-pb@unimelb.edu.au.