Coursework scholarship terms and conditions

This version is current and supersedes any previous versions.

Introduction

The Coursework Scholarships Terms and Conditions apply to a range of scholarships for undergraduate and graduate coursework students enrolling at the University of Melbourne.

Your scholarship offer will state if the Coursework Scholarship Terms and Conditions and any additional conditions apply to your scholarship.

The University reserves the right to make amendments to these terms and conditions without prior notice.

Benefits

The benefits that apply to your scholarship are specified in your scholarship offer and may include one or more the following:

1. Living allowance

  1. A living allowance is a payment made directly to your Australian bank account.
  2. The value, duration and payment frequency of the living allowance is specified in your scholarship offer.
  3. The living allowance can be offered as a single payment, multiple half-yearly instalments or multiple quarterly payments.

2. HECS Student Contribution sponsorship

  1. HECS Student Contribution sponsorships are applied to Commonwealth Supported Places and cover the Student Contribution in full.
  2. The sponsorship applies to all University of Melbourne subjects that you need to complete to meet the requirements of your course(s) of study for which the scholarship was offered.

3. Tuition fee sponsorship

  1. Tuition fee sponsorships are applied to Australian Fee places and Overseas Fee places and cover the cost of tuition in part or in full.
  2. The sponsorship applies to all University of Melbourne subjects that you need to complete to meet the requirements of the course(s) of study for which the scholarship was offered.
  3. If the sponsorship covers part of the cost of tuition, you are responsible for the remaining cost of tuition.

4. Accommodation allowance

  1. An accommodation allowance is paid directly to the University Accommodation provider and covers the cost of accommodation in part or in full. .
  2. Payments to the accommodation provider are made in each half year study period while you reside at University Accommodation.
  3. If the accommodation allowance covers part of your accommodation cost, you are responsible for the remaining cost of accommodation.

Conditions

5. Commencement

  1. Your scholarship will start when you have enrolled in the course and academic year for which your scholarship was offered.
  2. Unless otherwise specified in your scholarship offer, if you receive permission to defer commencement of your course to the following academic year, your scholarship can be deferred to the following academic year.
  3. If you do not commence your course in the academic year for which the  scholarship was offered or, if permitted, the following academic year, your scholarship will be withdrawn.

6. Duration

  1. The maximum duration of your scholarship is specified in your scholarship offer.
  2. The duration of your scholarship will be reduced by any periods of study undertaken previously towards the course for which the scholarship is awarded.
  3. Your scholarship will be completed when:
    1. the end date of your scholarship has passed, or
    2. you complete your course before the end date of your scholarship, or
    3. if your scholarship provides an accommodation allowance, your lease at University Accommodation has ended (by you or the accommodation provider) before the end date of your scholarship.

7. Concurrent scholarships

  1. You can hold your scholarship concurrently with other scholarships if the annual value of the scholarship(s) is less than 75 per cent of the annual value of your scholarship
  2. If you wish to receive another scholarship with an annual value that is greater than 75 per cent of the annual value of your scholarship, your scholarship can be suspended (scholarship leave), however the duration of your scholarship will not be extended by the period of scholarship leave.

8. Academic progress

  1. If your scholarship is subject to academic progress requirements, your scholarship will specify the minimum average result that you must achieve in each half-year study period.
  2. If you fail to achieve the minimum average result, your living allowance will be suspended or your tuition fee sponsorship will be halved, unless there are compassionate or compelling circumstances that are beyond your control and have an impact on your ability to study.
  3. The living allowance or tuition fee sponsorship will be re-instated after you have achieved the minimum average mark in a following half-year study period.

Note: The minimum average result for the Melbourne Chancellor’s Scholarship and Melbourne International Undergraduate Scholarship providing a 50% or 100% fee remission is 70.

Note: HECS Student Contribution sponsorships are not affected by academic progress.

Note: Examples of compassionate or compelling circumstances include serious illness or injury, pregnancy or childbirth, care responsibilities for dependants, traumatic experiences, natural disasters and political upheaval.

9. Part-time enrolment

If you enrol part-time (i.e. a study load of less than 37.5 points over a half year period), you will continue to receive the benefits of your scholarship, however the duration of living or accommodation allowances will not be extended.

10. Leave of absence

If you are granted leave of absence or suspended from your course, the benefits of your scholarship will be suspended (scholarship leave) and the end date of your scholarship will be extended by the duration of the scholarship leave.

11. Course withdrawal

  1. If you withdraw from your course or your course is withdrawn by the University, your scholarship will end as of the date of withdrawal
  2. Unless otherwise specified in your scholarship offer, if you withdraw from your course and subsequently enrol in another course at the same level, your scholarship may continue, however the duration of your scholarship will not be extended.

12. False or misleading information

If you have provided false or misleading information and as a result you were awarded or continued to receive benefits of your scholarship, your scholarship will be withdrawn or rescinded and you may be required to repay any scholarship benefits to which you are not entitled to within 14 days of being requested to do so by the University.

Complaints and grievances

If you are not satisfied with a decision made in relation to the application of these conditions, you may submit a Student Complaint or Grievance.

Privacy

Your personal information collected by the University will be managed in accordance with the University’s obligations and will not be disclosed without your explicit consent unless required or permitted by law. For example, the University will use or disclose your personal information for legitimate purpose to government agencies, such as Services Australia (Centrelink), Department of Education, Department of Home Affairs or Australian Taxation Office.

For further information, see: Student privacy statement

Version history

  • Version 7 effective from 1 December 2022
    Re-arranged provisions and added provisions related to the duration of a scholarship and accommodation allowances.
  • Version 6 effective from 1 November 2019
    Renumbered provisions and updated provisions related to part-time enrolment
  • Version 5 effective from 1 November 2018
    New terms and conditions.