Apply to your host institution - Section contents

Now it's time to start your host university application.

The application process

While working on your overseas study planner, you should have received an email from us detailing the host institution, application process and the date that it is due. If you haven't received this email, please review step 3 on University of Melbourne approvals as you may not have been approved yet.


Must do

Collect your University of Melbourne transcript

For students studying on an Exchange program, we will print a University of Melbourne transcript for you to use in your host institution application. You will be advised by your Education Abroad Adviser when it is ready for collection at Stop 1. If you are participating in a semester or Year-long Fee-paying program you can order a transcript using our academic transcripts FAQ.

Finalise your learning agreement

As part of your application to your host institution, you may be required to submit a learning agreement. This is simply a list of subjects that you wish to take at the host institution, which will be the same as what you have put on your University of Melbourne overseas study planner. Should you be required to submit a learning agreement, this will be provided to you by the host institution you are applying to at the nomination stage.

Submit your host institution application

You will be contacted by your Education Abroad Adviser once you have been nominated to your host institution. Your adviser will outline all processes, deadlines and other requirements. These applications are completed online or through paper form, which is then returned to the host institution.

Receive your host institution acceptance notification

The University of Melbourne will usually receive your acceptance notification first. We will notify you immediately via your student email when it arrives.

If you are sent your acceptance notification directly from your host institution and you have not heard from us, please forward a copy of the acceptance notification to your Education Abroad Adviser by:

  • submitting an online enquiry to Stop 1
  • labelling the enquiry as 'Acceptance - Exchange/Fee-Paying'
  • including your Student ID and host university under 'Enquiry Title'
  • selecting 'Overseas Study' under 'Topic', and then 'Help with my application'.

If you receive your acceptance notification in hard copy through the mail, please ensure that a copy has been provided to the University of Melbourne so that we have it on file. To do so, please:

Re-enrol for your overseas study semester

You must re-enrol at the University of Melbourne for the study period(s) you will be away, so make sure you check important re-enrolment dates. We would recommend enrolling in the subjects you would be taking at the University of Melbourne if your overseas study plans are not approved.

Once we have received notification of acceptance to your host institution, you will receive a request through my.unimelb to complete a ‘Placeholder Enrolment Questionnaire’ to confirm your Placeholder enrolment during the overseas study period. Once you have responded to the request, you will be enrolled into the relevant Placeholder subjects and withdrawn from your UoM subjects. This means you will not be expected to undertake studies at the University of Melbourne during your overseas study period, but you will maintain your enrolment in your degree while you're away.

Note: Placeholders have census dates and you must notify us prior to the census date of any changes that need to be made to your placeholder subjects.


Good to do

Attend a host institution application session

Host institution application sessions may be available depending on where you are applying. Your Education Abroad adviser will let you know if an appropriate session is available to you.

Attend an external scholarship session

External scholarships sessions may be held to promote certain scholarships. To find out what sessions are available, see our student services workshops and sessions page.

Timeline

Acceptance to your host institution usually takes from four to 12 weeks from when your application is sent overseas – however, this can vary significantly depending on your destination. For more information about estimate timeframes for particular regions, visit our Exchange Application Processing FAQ.


Keep in mind

Application processes and deadlines vary depending on your chosen host institution. Your adviser will be sure to send this information to you upon approval.

While you are submitting your application to the host institution, start thinking about the things you will need to do to prepare for overseas study. We recommend researching as soon as possible – just don't pay for anything until you have received your acceptance notification from your host institution.


What's next?

Step 6: Get ready