While overseas - Section contents
You've made it overseas. Congratulations! Now that you’re enrolled at your host institution and settled in, we won’t take up much of your time, there are just a couple of things you’ll need to keep on top of.
Keep in touch
We won’t overwhelm your inbox, however there will be some important information sent your way that you need keep track of. It is your responsibility to make sure you check your University emails frequently (we suggest at least twice a week).
Don’t forget about us here at University of Melbourne. We want to make sure it’s as easy as possible to settle back in and continue your degree upon your return. This will mean you will need to re-enrol while you are away.
The re-enrolment process is pretty similar to those re-enrolling at home. Emails will be sent to you outlining the process in more detail.
- Submit an online enquiry to Stop 1.
- Label your enquiry as ‘Extending semester exchange at #host institution#* request’.
- Under 'Enquiry Title' include your Student ID.
- For ‘Topic’ select ‘Overseas Study’ and then click the box again to select ‘Enrolment and credit for overseas study.’
- Submit your message.
If you are undertaking a Year-long overseas study program, remember you also need to re-enrol at the University of Melbourne for the second semester you will be overseas (if you have not done so already). Check your study plan to ensure you are enrolled into your Placeholder subjects for your second semester overseas. If not, contact Stop 1 immediately.
Check out the Re-enrolment page for key dates and how to re-enrol.
You still need to re-enrol by the due date. You can apply for Leave of Absence for the period when you won’t be studying.
You will not need to re-enrol
Once the University of Melbourne has received your transcript from your host institution, credit will be applied to your degree. The Stop 1 team will contact you if it emerges you need to undertake additional studies to complete your degree.
If you are undertaking the final semester of your degree overseas and you plan to attend your graduation ceremony after you have returned, there may be delays with receiving your transcript from your host institution. This can mean that your graduation ceremony may be later in the year than you had anticipated. Information about how to organise your graduation can be found on our Graduations page. Similarly, if you are applying for further study at a graduate or honours level, delays with transcripts arriving from your host institution may also cause delays with these plans.
Organise transcripts from your host institution before you leave
If you require a transcript from your host institution, some will require you to order them before you leave to return home. Check with your host institution for more information.
Good to do
Send us an extension or reduction request
You have the opportunity to change the duration of your overseas study if desired. This requires approval, so it’s important to follow the steps below.
If you are on exchange for a semester and want to extend your exchange to a year, you must contact the University of Melbourne as soon as possible. Note that it is not usually possible to extend an exchange beyond one academic year.
To extend your time on exchange, follow these steps:
- Submit an online enquiry to Stop 1 and ask if it will be possible for you to extend your time at the partner institution (or on rare occasions a different partner institution) on exchange.
- If the answer is 'yes', you will need to submit additional subject approvals and changes via the Overseas Study Planner to ensure that you will be able to receive credits for the additional period of exchange towards your University of Melbourne degree.
- Once all your approvals have been received, the University of Melbourne will write to your host institution formally requesting that you be allowed to extend your exchange.
Remember to keep copies of all correspondence for future reference.
Note: It is much easier to reduce an exchange than it is to extend one. Because of this, we advise all prospective exchange students, when first applying to join the program, to apply for a Year-long Exchange if they are undecided or have no reason to limit their time to a semester.
If you wish to reduce your exchange from two semesters (a year) to one semester, you must contact the University of Melbourne as soon as possible.
You can request a change of your duration overseas by submitting an online enquiry to Stop 1. As a matter of courtesy, it is also important to notify your host institution directly of your decision.
Note: A reduction in your exchange length may have implications for your credit transfer if any overseas subjects are year-long or assessed overseas after you plan to return.
Be aware of emergency protocols
Be aware of the emergency protocols and contact information while you are overseas. Check out our What to do in an emergency page for more information.
Keep in mind
You are an ambassador for the University of Melbourne
Remember that while you are overseas, you are an ambassador and representative of the University of Melbourne. As such, you are still obligated to comply with the student conduct policy, and know your rights and responsibilities as a University of Melbourne student.
Check your University of Melbourne email regularly
You are still expected to respond to any communications sent to you from the University of Melbourne.