Complete your application - Section contents

You've made the decision to study overseas - it's time to make it official and formally apply. There are a few parts to the application process, which we've outlined below to make it easier.

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Must do

Submit your complete application

Before submitting your application, make sure you have:

  • given yourself at least six months of planning
  • read through all of the necessary information on programs – especially eligibility criteria
  • attended the compulsory myWorld First Step session
  • spoken to returned students about their experiences
  • looked at the Programs Database entry for your host institution and their website
  • confirmed your second and third preferences; you may not get your first.

There are a few things you need to submit with your application.
Take a look at each of these in more detail below so you know what is required.

When the application form is available for the program you want to apply to, you will see an 'apply now' button on the relevant Programs Database entry. You can complete your online application form by clicking on this button.

The application form is pre-populated with your enrolment details as listed in my.unimelb. When filling in the application, you don't have to answer questions chronologically or in the one session. Simply save your answers and come back to finish them when you're ready. When you have finished a question, click 'submit'. You will need to do this for each individual question. Once you have answered everything, the final question will have a tick next to it.

A financial plan must be completed as part of your application.

The financial planning questionnaire will step you through the costs and how you intend to fund your overseas program. It requires you to advise how you intend to cover these costs. While you are not required to justify these amounts, an adviser will be in touch to discuss these with you if there are any concerns. In some cases partner institutions or foreign governments will ask you or a guardian to provide proof of sufficient funds to support you while you are overseas.

Visit our Plan your budget page to make sure you're on the right track in saving up for overseas study.

An overseas study plan must be completed using the Overseas Study Planner tool. This should be done as part of your application.

Your overseas study plan includes a list of the subjects you would like to take overseas. You will also need to include some alternatives in case the subjects are no longer available when you arrive. You will need to make changes to your overseas study plan once you arrive if any original subjects have changed. Remember that for any of these additional subjects, you will need to consider what type of credit (ie. elective, breadth, core) they should count for as part of your University of Melbourne degree.

Your essay gives you an opportunity to outline your reasons for applying for an overseas study program. Things you should include are:

  • why you want to go
  • what you hope to gain from the experience
  • how studying overseas will support your future goals
  • why you have chosen your destination.

In some cases, host institutions will require a similar document, so view this as a first draft. You'll be able to expand on it later if required in your host institution application.

As part of your application, you will need to provide a copy of the photo page of your passport. It should have at least six months of validity after the end of your overseas study period. If not, you will need to renew your passport.

If you do not have a current passport or the expiration date is within six months of your return date, you should apply for a new one through Australia Post. Your overseas study application will be marked 'conditional' until you submit details of your new and valid passport. Please make sure you note this in the passport section on the application form.


When will I receive an outcome?

Receiving an outcome on your application can take some time, so don't worry if you haven't heard back from us in a while. Once you have submitted your application form (including a submitted overseas study plan), it can take between six to eight weeks to receive an outcome from us, and up to three months before we advise you to apply to your host institution. See our Exchange application processing FAQ for expected outcome dates. During this time, we will be finalising approvals for your overseas study plan, reviewing your semester results and allocating you all to host institutions! More information can be found in the next step..


Good to do

Application labs

If you are having trouble with your overseas study application, you can attend an Application Lab to complete it with advisers available to help troubleshoot any issues. Register for an Application Lab through the Stop 1 booking system.

Keep in mind

You will still need to access and make changes to your overseas study plan once you arrive at your host institution.

If you intend to incorporate personal travel, we recommend you do this after your overseas study rather than before it. You may need a student visa to enter your host country and it is often not possible to apply for a visa if you're already overseas.


Application Deadlines

Short-term program (winter break):
Sunday 1 April 2018

Semester 1, 2019 Exchange:
Sunday 27 May 2018

Semester 2, 2018 Fee-paying:
Sunday 27 May 2018