Get University of Melbourne approval - Section contents

After you've submitted your application, the University of Melbourne will assess it for approval.

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The approval process

Overseas study can be one of the highlights of a student's University experience. Making the right decision about where to go and what stage in your degree to travel can have a big impact on your experience. This is why it can take some time for us to notify you of the outcome. Our assessments team works hard to dot the i's and cross the t's to make sure everything is in order before you travel.

How your application is processed

When we assess your eligibility, we will be reviewing your:

  • eligibility for your selected program
  • academic status
  • proposed overseas study plan, and that it is fit for your degree
  • attendance record at a myWorld First Step session (Semester and Year-long Exchange applicants only).

We also spend time carefully reviewing your host institution preferences and are usually able to send students to their first preference institution. In fact, almost 80 per cent of all students who apply are selected for their first preference. In cases where this is not possible, we'll carefully look at your second and third preferences and nominate you to one of these. You'll be advised as soon as possible if this is the case so you can prepare a revised overseas study plan. In very rare cases, and often when our advisers feel there is an institution that is a better fit for you and your degree, we'll recommend a partner institution outside of your listed preferences. Again, we'll be in touch as soon as we can to make sure you have enough time to consider it and submit a revised overseas study plan if you decide to follow our recommendation.

Keep an eye out for conditional approvals

In some cases there may be conditions attached to your approval. Usually these conditions must be met prior to your departure as they related to your eligibility for overseas study (including the ability to transfer credits to your University of Melbourne degree). When you are advised of the condition, you'll also be advised how and when you are required to meet it.

The nomination process

If you are eligible, you then need to be matched with a host institution. There are four stages in the nomination process and this can take up to three months after we receive your initial application. If any of your circumstances change during this time, please get in touch with us.

The four stages

  1. Confirm eligibility: Once we have been able to confirm your eligibility for the University of Melbourne program, you'll receive an email to confirm your participation in the program.
  2. Confirm host institution: We spend time carefully selecting your host institution, taking your preferences into account. For the Exchange program there may be limited placements available at any one host institution. We negotiate with our partners to make sure we send students to their first preference host institution wherever possible, but if we are unable to nominate you to your first preference, we'll consider your second and third preferences instead.
  3. Apply to host institution: Once nominated to a host institution, you will receive an email informing you of what is required by that institution for its application process. The completed application must be returned to us by a specified date with all supporting documentation.
  4. Receive outcome: Your host institution application will be sent overseas for consideration. Assessment times can vary depending on the host institution. Rest assured that your Education Abroad adviser will check in with your host institution if they feel that the assessment time is longer than usual.

Must do

Create a new overseas study plan if you haven't been selected for your first preference

In the event you were not selected for your first preference, you will need to change your overseas study plan to reflect the subjects you will be doing at your nominated host institution.

Review your Overseas Study Planner

Regularly check your University email for any activity updates from your Overseas Study Planner. If there are any issues flagged during your application, you will receive an automated email alert. You can log into your Overseas Study Planner and action any outstanding conditions flagged. The sooner you do this, the sooner your application can be approved.

Keep in mind

Don't stress! Approval times do vary and can range from weeks to months. You will hear back from us we promise.

Overseas Study Planner vs Study Planner

Remember to distinguish between your Overseas Study Planner (the tool to submit and manage approval of subjects for your overseas study) and your Study Planner (the tool to enrol in subjects at the University of Melbourne).


Below are the approximate timeframes it will take for us to asses your application and notify you of the outcome.

Semester and Year-long applicants:
6-8 weeks after the application deadline.

Short-term applicants:
5-10 working days after the application deadline.

See our Exchange application processing FAQ for expected outcome dates.