Academic transcripts and statements

Learn about academic transcripts and statements, what documents you receive once you graduate and what other documents you can order.

The University provides a range of digital statements and transcripts which are widely accepted by third parties. Digital documents are also quick and easy for you to obtain and share with others, and better for the environment.

What is an academic transcript?

An academic transcript is an official record of your studies at the University of Melbourne. You will receive an academic transcript along with other documents highlighted in the section ‘What transcripts and statements do I receive when I complete my course?’.

If an organisation or prospective employer has requested evidence of your enrolment, they’re often requesting official records. You might want to provide your transcript to an employer, or register with an overseas professional accreditation body, government, DFAT, employers or global verification agencies.

How to verify a student's qualification

If you are an employer or institution looking to verify a student’s attendance and/or qualification, access the free Verification of Qualification service. If you require more detailed information, or if the degree has been completed but not yet formally conferred, you will need to purchase a Verification of Qualification letter online.

What transcripts and statements do I receive when I complete my course?

All students will automatically receive the below free documents upon completing their course and graduating.

Name of documentWhat is it?Document typeWhen and how do I get it?Customisable
Academic transcript (this one doesn't have your conferral date on it)Your academic transcript is the official academic record of your studies at the University of Melbourne. Scholarships approved by the University’s Academic Board are also included on academic transcripts.

View a sample
Digital

1-2 hours after your course completion is recorded in my.unimelb (this will be before your conferral).

This will be hosted on My eQuals. Once your transcript is ready, you will be emailed a link to it in My eQuals.

No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
Academic transcript (this one has your conferral date on it)Digital

On your conferral date.

This will be hosted on My eQuals. Once your transcript is ready, you will be emailed a link to it in My eQuals.

Testamur (also known as your graduation certificate)A testamur is your official graduation certificate confirming you have completed your course at the University of Melbourne. To find out what exactly is on a testamur, visit the Your graduation certificate page.

View a sample
Hard copyThis will be posted within three to four weeks after your conferral date if graduating in absentia.No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred.
Testamur (also known as your graduation certificate)Digital

On your conferral date.

This will be hosted on My eQuals. No order required. Once your document is ready, you will be emailed a link to it in My eQuals.

Australian Higher Education Graduation Statement (AHEGS)The AHEGS describes your higher education qualifications such as the award, the awarding institution and a description of the Australian Higher Education System. You will receive a separate AHEGS for each of your awards.

View a sample
Digital

On your conferral date.

This will be hosted on My eQuals. No order required. Once your document is ready, you will be emailed a link to it in My eQuals.

No

A digital version of your records (unofficial) is available 24/7 at any time during your studies via my.unimelb free of charge.

Ordering and requesting other documents

If you would like to order and request transcripts and other statements now, find your options below.

  • Academic transcript

    Your academic transcript is the official academic record of your studies at the University of Melbourne. Scholarships approved by the University’s Academic Board are also included on academic transcripts.

    Select this option, typically when providing your academic records to other universities, overseas registration organisations, employers and government agencies.

    View a sample

    Academic transcript

    Cost Expected timeframe How to orderCustomisable
    $20
    (For students with an active student account)
    1-2 hours Via eStudent.
    Once your order is complete, you will be emailed a link to the document in My eQuals.
    No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
    $34
    (For students without an active account)
    10-15 working days Via eCommerce.
    Once your order is complete, you will be emailed a link to the document in My eQuals.
    No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
    Free Two free digital transcripts are produced:
    • One upon course completion (1-2 hours after your course completion is recorded in my.unimelb) - this will be before your conferral
    • Another is produced on your conferral date.
    No order required.
    Once your transcript is ready, you will be emailed a link to it in My eQuals.
    No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
    $44 plus courier costs if ordering online (For hardcopy in limited circumstances)

    Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.
    Stop 1 turnaround: Appointments available same day to complete purchase in person. Please visit the Attending campus page for information about attending campus.

    Online turnaround: 10-15 working days processing plus 1-3 weeks shipping.

    Stop 1: You must pre-book your appointment using the 'Documents, Student Card and Thesis Celebration' booking type.

    Online: Via eCommerce. You must use the special requirements field to indicate that you require hardcopy and provide:

    • The reason for requesting a hardcopy.
    • Name of the institution or organisation to which you are applying.
    No. An academic transcript is an official record of your full academic history. It cannot be alterest or amended unles an error has occured.

    Academic transcript (pre-1974 and amalgamated institutions)

    Cost Expected timeframe How to orderCustomisable
    $44 8 weeks Via eCommerce.
    Once your order is complete, you will be emailed a link to the document in My eQuals.
    No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
    $44 plus courier costs (For hardcopy in limited circumstances)8 weeks processing plus 1-3 weeks shipping

    Via eCommerce. You must use the special requirements field to indicate that you require hardcopy and provide:

    • The reason for requesting a hardcopy.
    • Name of the institution or organisation to which you are applying.
    No. An academic transcript is an official record of your full academic history. It cannot be alterest or amended unles an error has occured.
  • Statement of Results (only available to current students)

    Your Statement of Results is an unofficial transcript. It states a student’s subjects and grades achieved along with the degree granted.

    Select this option, typically when providing records to third parties, affiliate organisations or some employers.

    View a sample

    Statement of Results (also known as Academic Record)

    Cost Expected timeframe How to orderCustomisable?
    Free Instant Via eStudent.
    You can choose whether to receive the document as a downloadable file or an email attachment.

    No. While this is not an official record, this document is computer generated and cannot be modified.

  • Evidence of Enrolment

    An Evidence of Enrolment letter outlines all the courses you are currently enrolled in (or were previously enrolled in or withdrawn from) at the University of Melbourne.

    Evidence of Enrolment (also known as EE)

    Cost Expected timeframe How to orderCustomisable?
    Free
    (For students with an active student account or alumni who graduated less than a year ago)
    Instant

    Via eStudent.
    You can choose whether to receive the document as a downloadable file or an email attachment.

    Coursework sample

    Grad research sample

    No. While this is not an official record this document is computer generated and cannot be modified.

    $29 10-15 working days Via eCommerce.
    Once your order is complete, you will be emailed a link to the document in My eQuals.

    Sample
    Yes
    $29 plus courier costs (For hardcopy in limited circumstances)

    Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.
    10-15 working days processing plus 1-3 weeks shipping

    Via eCommerce. You must use the special requirements field to indicate that you require hardcopy and provide:

    • The reason for requesting a hardcopy.
    • Name of the institution or organisation to which you are applying.
    Yes
  • Statement of Enrolment

    The Statement of Enrolment is an unofficial record. It lists the subjects that a student was enrolled at a specific time period at the University of Melbourne.

    View a sample

    Statement of Enrolment

    Cost Expected timeframe How to orderCustomisable?
    Free Instant Via eStudent.
    You can choose whether to receive the document as a downloadable file or an email attachment. 
    No. While this is not an official record, this document is computer generated and cannot be modified.

    Note: A Statement of Enrolment cannot be produced for graduate research enrolments or for years prior to 2011.

  • Evidence of Qualification

    The Evidence of Qualification letter is an official University statement that organisations may need to verify your University of Melbourne qualification. It lists all the degrees you have attempted or have been awarded in chronological order of study. The free digital Evidence of Qualification letters ordered via my.unimelb are course-specific, with one letter for each qualification awarded.

    In some cases the academic transcript, AHEGS or testamur may be sufficient evidence of a graduate's qualification/s.

    Evidence of Qualification (also known as Completion Letter (EQ))

    Cost Expected timeframe How to orderCustomisable?
    Free
    (For students with an active student account)
    Instant

    Via eStudent.
    You can choose whether to receive the document as a downloadable file or an email attachment.

    Coursework sample

    Grad research sample

    No. While this is not an official record, this document is computer generated and cannot be modified.
    $29 10-15 working days

    Via eCommerce.
    Once your order is complete, you will be emailed a link to the document in My eQuals.

    Sample

    Yes
    $29 plus courier costs (For hardcopy in limited circumstances)

    Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.
    10-15 working days processing plus 1-3 weeks shipping

    Via eCommerce. You must use the special requirements field to indicate that you require hardcopy and provide:

    • The reason for requesting a hardcopy.
    • Name of the institution or organisation to which you are applying.
    Yes
  • Statement of Scholarship

    This statement is only available to you if you are receiving a student award (scholarship, bursary or prize) administered by Scholarships & Bursaries. It is a signed document on official University letterhead that displays your name and the details of your scholarship(s) including the start and end date, and the value.

    Scholarships approved by the University’s Academic Board are also included on academic transcripts.

    View a sample

    Statement of Scholarship

    Cost Expected timeframe How to orderCustomisable?
    $29 3-5 business days processing plus shipping Via eCommerce.
    Once your order is complete, your document will be emailed to you.
    Yes
  • Testamur (otherwise known as graduation certificate, diploma or parchment)

    A testamur is your official graduation certificate confirming you have completed your course at the University of Melbourne. You will receive your hard copy testamur after you graduate in absentia - it will be posted to you after your conferral date. To find out what exactly is on a testamur, visit the Your graduation certificate page.

    View a sample

    Testamur (also known as graduation certificate, parchment, diploma)

    Cost Expected timeframe How to orderCustomisable?
    Free

    Within 6-8 weeks after your in absentia graduation, by post depending on global location.

    No order required.
    It will be sent via post if you are graduating in absentia.
    No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred.
    Free On your conferral date. No order required.
    Once a digital copy of your testamur is ready, you will be emailed a link to it in My eQuals.
    No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred.

    $225 for replacement fee applies for:

    • Name changes
    • Lost certificates, or
    • Damaged certificates (unless caused by natural disasters)
     You can order a replacement testamur via eCommerce. No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occured.
  • The Australian Higher Education Graduation Statement (AHEGS)

    The AHEGS describes your higher education qualifications such as the award, the awarding institution and a description of the Australian Higher Education System. You will receive an AHEGS (for eligible courses) once you have completed your course and had your degree conferred. You will receive a separate AHEGS for each of your awards.

    View a sample

    Australian Higher Education Graduation Statement (AHEGS)

    Cost Expected timeframe How to orderCustomisable?
    Free On your conferral date. No order required.
    Once your document is ready, you will be emailed a link to it in My eQuals. 
    No
    $44 plus courier costs if ordering online (For hardcopy in limited circumstances)

    Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.
    10-15 working days processing plus 1-3 weeks shipping

    Via eCommerce. You must use the special requirements field to indicate that you require hardcopy and provide:

    • The reason for requesting a hardcopy.
    • Name of the institution or organisation to which you are applying.
    No
  • Apostille (Also known as Legalisation)

    Australian education documents sometimes need to be legalised by the Australian Government before they can be used in a foreign country. When the document is legalised it is marked with an 'apostille' stamp that is applied by an Australian Passport Office of the Department of Foreign Affairs and Trade (DFAT). If ordering a hardcopy Academic Statement, a student or graduate may request that the document be certified (signed and stamped) by an authorised officer of the University for the purposes of an Apostille application.  This is not usually required for Testamurs as the Department of Foreign Affairs and Trade can usually be verify the document against our free online Verification of Qualification website.  To notify us that you require a document to be certified for the purposes of an Apostille application, please state this in the special requirements box in your order. Visit the Apostille FAQ for more information.

  • Student Conduct Report (Law students)

    A Student Conduct Report is required for Law graduates who are applying to the Victorian Legal Admissions Board for Admission by the Supreme Court of Victoria to practice law within Australia.

    Law Student Conduct Report (and academic transcript)

    Cost Expected timeframe How to orderCustomisable?
    $57 10-15 working daysVia eCommerce.
    Once your order is complete, your document will be sent directly to the Victorian Legal Admissions Board.
    No
  • Document for skills assessment visa program

    An academic transcript and Evidence of Qualification letter are required for a skills assessment and/or skilled visa application. They are for international students who have completed or expect to complete their course in the current semester.

    Skills Assessment

    Cost Expected timeframe How to orderCustomisable?
    $62 10-15 working daysVia eCommerce.
    Once your order is complete, you will be emailed a link to the document in My eQuals.
    Yes
    $62 (For hardcopy in limited circumstances)

    Note: Most agencies accept digital statements however we can supply a hardcopy if you have a specific need.
    10-15 working days processing plus 1-3 weeks shipping.

    Via eCommerce. You must use the special requirements field to indicate that you require hardcopy and provide:

    • The reason for requesting a hardcopy.
    • Name of the institution or organisation to which you are applying.
    Yes
  • Centrelink documents

    Centrelink statement

    This statement outlines all the courses you are currently enrolled in at the University of Melbourne and includes your Centrelink Reference Number (student provided). This product can be ordered when the free Evidence of Enrolment has not been sufficient for Centrelink purposes.

    Cost Expected timeframe How to orderCustomisable?
    Free 10-15 working days Via eCommerce.
    Once your order is complete, you will be emailed a link to the document in My eQuals.
    Yes

    Centrelink Evidence of Scholarship

    This statement contains the same information as the formal Statement of Scholarship.

    Cost Expected timeframe How to orderCustomisable?
    Free 1-3 working days

    Submit an enquiry.
    We will respond to your enquiry with your Centrelink Evidence of Scholarship attached.

    Sample

    Yes
  • Requests for completion of third-party forms

    The University will complete forms issued by third parties for students, such as for an overseas professional registration organisation, other university, employer or government.

    ProductCost Expected timeframe How to orderCustomisable?
    Medical educational accreditation (ECFMG), Nursing or Physiotherapy registration $29 ~8 weeks

    Via eCommerce (Medical)

    Or

    Via eCommerce (Nursing and Physiotherapy)

    Once your order is complete, your document will be emailed to you.

    Yes
    Other forms $29 Processing times will vary (1-8 weeks depending on complexity) Via eCommerce.
    Once your order is complete, your document will be emailed to you.
    Yes
    For hardcopy in limited circumstances$29 plus courier costsProcessing times will vary (1-8 weeks depending on complexity) plus 1-3 weeks shipping

    Via eCommerce.  You must use the special requirements field to indicate that you require hardcopy and provide:

    • The reason for requesting a hardcopy.
    • Name of the institution or organisation to which you are applying.
    Yes

Need help with academic statements?

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