Registration for ongoing support

Assistance from the University is available when an ongoing circumstance or an official commitment affects your ability to perform your studies and assessment tasks, and the expected duration is longer than six weeks.

If your studies are affected by ongoing circumstances such as a disability, mental health condition or ongoing eligible commitments, you can register for an academic adjustment plan, which may include alternative assessment arrangements.

If you have an academic adjustment plan in place, and you experience additional circumstances that impact your studies for less than six weeks, you may need to apply for special consideration.

Eligibility

Circumstances that may be eligibleDefinition Required supporting documentation More information
Disability Students with disability, as defined in the Disability Discrimination Act 1992. Health Professional Report form (PDF 333.6 KB) (preferred document), medical certificate or supporting letter on official letterhead from a treating health practitioner stating impact. Disability services
Chronic medical or mental health condition Students with an ongoing medical or mental health condition which will impact their studies for six weeks or more. Health Professional Report form (PDF 333.6 KB) (preferred document), medical certificate or supporting letter on official letterhead from a treating health practitioner stating impact. Medical and mental health support
Carer responsibilities Students who have ongoing carer responsibilities, as defined in the Carers Recognition Act 2012 (Vic). Documentation to verify that you have significant carer responsibilities, such as an official Centrelink document or a letter from a GP. Support for carers
Elite athletes or performers Elite athletes or performers associated with approved organisations. A completed Elite Athlete Recognition form

A signed letter from your performance organisation outlining your professional obligations as an elite performer.
Support for elite athletes or performers
Defence reservists or emergency volunteersMembers of the Australian Defence Reserve Service

Volunteers for the Victorian State Emergency Service, the Country Fire Authority or similar.
A signed letter on official letterhead of your organisation outlining your duties and obligations. Support for defence reservists or emergency volunteers
Cultural or religious observance Students who participate in ongoing religious or cultural observance whose participation may impact their studies. A signed letter on the official letterhead of your religious congregation or cultural authority outlining the nature of your observances and impact on your studies. Support for religious or cultural observance

How to register

  • Step 1: Understand eligibility and documentation requirements

    Review the eligibility and documentation requirements. Please note that because every situation is unique, eligibility for ongoing support is determined on a case-by-case basis.

  • Step 2: Know the deadlines

    We encourage you to lodge an online registration application at the start of your course, or as soon as your circumstances become known, to ensure you receive support as soon as possible.

    While you are welcome to register at any time during your studies, there are deadlines for when you need to submit alternative exam arrangements (AEA) requests for each exam period.

    Exam period
    (For dates, see exam dates and timetable)
    Deadline to submit AEA requests
    Semester 2 exams Friday 10 September 2021
    Semester 2 supplementary exams Friday 26 November 2021
  • Step 3: Register online

    Fill out the online registration form and submit your application with relevant supporting documentation. To ensure your registration is processed smoothly, please include as much information as possible.

    Register now

Confidentiality

The University of Melbourne respects the privacy of your personal information. Information you provide as part of your registration for ongoing support is strictly confidential and subject to the protections of relevant privacy laws.

Any person who contacts the University can expect that their personal or health information will be treated in accordance with the University of Melbourne’s Privacy Policy (MPF1104). You can access your personal information, subject to any relevant laws, by contacting us.

Outcomes

Once you have submitted your application to register, you’ll receive a submission acknowledgement email to let you know your registration has been received. You will later be advised by email of the outcome of your registration application.

Following this an email will be sent to you with a link to book an appointment with a Student Equity adviser to create your academic adjustment plan. Appointments can be by phone, in-person or virtual. Your registration will only be finalised after your appointment has been completed.

Please note, if your registration is not approved, you will receive an email with the outcome details.

Your academic adjustment plan (AAP)

Your academic adjustment plan is an official document that:

  • Details the impact of your circumstances
  • Outlines reasonable study adjustments to assist with your studies
  • Supports you when negotiating your study adjustments with academic staff.

Appropriate adjustments for your study and assessments will be determined during your appointment with a Student Equity adviser. These adjustments will then be documented in your final academic adjustment plan (AAP).

Your academic adjustment plan is a confidential document, however, students are encouraged to share their academic adjustment plan with their academics in order to have reasonable adjustments in place.

Requesting a specific study adjustment

Study adjustments are not automatic or granted to you on request. All adjustments must be discussed with a Student Equity adviser and may include the relevant faculty. The faculty makes the final decision on what reasonable assessment adjustments can be made.

In assessing whether an assessment adjustment is reasonable, the University considers:

  • Your circumstances
  • The benefit of the adjustment on your ability to achieve learning outcomes and participate in your course or program, maintaining academic integrity
  • The impact of the adjustment on the University, including staff and other students

Retrospective adjustments

Your academic adjustment plan cannot be retrospectively applied to previous assessment tasks or attendance requirements.

If any previous assessment tasks have been affected by your circumstances, or may be impacted upon prior to your appointment with a Student Equity adviser, you will need to apply for special consideration.

Re-registering for support

The length of time that you are eligible for an adjustment will depend on your circumstances. In some circumstances you may need to re-register for support as required.

For example, if you are a performer with commitments that are short-term or sporadic, your registration will last for the relevant period only. However, for example if you are a person with a vision impairment, your registration will be sustained throughout your studies.

You may also need to apply for special consideration in situations where your academic adjustment plan does not already provide support. For example, if your plan only allows you to use assistive technology, but you fall ill and miss an exam or assessment, you are able to apply for special consideration within four working days of the exam or assessment due date.