Alternative Exam Arrangements

Alternative Exam Arrangements (AEAs) are study adjustments offered to students who have been granted special consideration for ongoing support. They usually require changes to the scheduled conditions or format of an exam.

Exams for Semester 1, 2020 will be delivered online due to COVID-19. For the latest information about exams, study resources and support services, visit the exams page.

AEAs apply to all exams, including:

  • End-of-semester and end-of-year exams
  • Supplementary and special exams
  • In-class and mid-semester tests
  • Practical exams.

What circumstances may require an AEA?

Circumstances might include:

  • Chronic or permanent physical or mental health conditions
  • Significant carer responsibilities
  • Elite athletes or performers
  • Defence Reservists
  • Emergency volunteers
  • Official religious or cultural reasons.

What adjustments are available?

Adjustments are determined case-by-case for individual subjects. Possible adjustments include:

  • Additional reading and/or writing time
  • Rest breaks
  • Completing exams on a computer or by hand, according to disability adjustments
  • Organising a scribe to write for you.

How to register

To be considered for an AEA and other study adjustments, follow these steps to register for ongoing support.

What’s next?

Once the exam timetable has been published for the relevant study period, you will be able to view your AEA exam timetable via the my.unimelb homepage.


Information for students with approved AEAs

Checking your exam timetable

You can view your exam timetable in my.unimelb. Here’s how to tell if your exam has AEAs included:

A screenshot showing each of the below fields in my.unimelb

Exam type

This displays the exam type for your exam. Different exam types will have different time commitments and conditions, so you will need to be prepared for the assigned exam types for each of your exams.

Start time

This is the time that you will be able to commence your exam. Each exam type will have different time commitments, so the time that you will begin your exam may depend on the exam type. For example, if you have a broad time limit exam scheduled, you may choose to start this at a later time depending on its end time.

End time

This is the time that you will need to complete and submit your exam by.

Reading time

Any reading time for your exam is included within the official exam time, and begins at the listed start time of the exam.

Venue

Your exam venue will indicate whether Alternative Exam Arrangements have been made for that exam.

Exam types and time-based conditions

If your assessment conditions include a time-based adjustment (reading, writing or rest time), the adjustments have been assessed and accommodated for in each of your exams. Your conditions will be calculated and applied to your exam time in Canvas.

If your exam does not appear as an AEA exam, it means that your conditions have been accommodated within the original format of the exam, and no adjustments need to be made.

Examples of time adjustments for AEA exams

  • Strict time limits exams, Zoom supervised exams, synchronous video assessments
      Main cohortExample: AEA student with 10 minutes of extra writing time per hour
    Exam duration 2 hours 2 hours
    Additional time for AEA conditions N/A 20 minutes
    Total exam duration 2 hours 2 hours and 20 minutes
    Exam starts 9am 9am
    Exam ends 11am 11.20am
    Notes N/A AEA student will have 20 additional minutes included in their exam duration in Canvas
    Time planningBe ready to start at the official start time to receive the full writing time.Be ready to start at the official start time to receive the full writing time.
  • Broad time limit exam (quiz)
    Main cohortExample: AEA student with 10 minutes of extra writing time per hour
    Exam format Quiz Quiz
    Exam duration 2 hours 2 hours
    Additional time for AEA conditionsN/A 20 minutes
    Total exam duration 2 hours 2 hours and 20 minutes
    Broad time window 8 hours 8 Hours
    Exam opens 9am 9am
    Exam closes 5pm 5pm
    Notes Students have a maximum of 2 hours to complete exam at any point in the 8 hour window This AEA student has a maximum of 2 hours and 20 minutes to complete exam at any point in the 8 hour window
    Time planning: Student must commence the exam by 3pm to receive full 2 hours writing time Student must commence the exam by 2.40pm to receive 2 hours and 20 minutes writing time
  • Broad time limit exam (assignment)
      Main cohortExample: AEA student with 10 minutes of extra writing time per hour
    Exam format Assignment (eg short answer questions, short essay) Assignment (eg short answer questions, short essay)
    Exam duration 2 hours 2 hours
    Additional time for AEA conditions  20 minutes
    Total exam duration 2 hours 2 hours and 20 minutes
    Broad time window 8 Hours 8 Hours
    Exam opens 9am 5pm
    Exam closes 9am 5pm
    Notes Assignments are not timed in Canvas so students can use the 8 hour window at their discretion Assignments are not timed in Canvas so students can use the 8 hour window at their discretion
    Time planning: N/A N/A

Scheduling conditions

If you have a scheduling condition such as ‘morning exam only’, your condition has been accommodated in your exam timetable. If you see that you have an exam scheduled that appears at odds with your AEA conditions, the format of the exam may still accommodate your scheduling conditions.

Example

Strict time limits (within a broader time limits window) exam - Assessment

You have a two-hour exam within a 12-hour submission window. Your condition is ‘afternoon only’, and your exam starts at 8am. Because your submission window closes at 8pm, you can still complete your exam within the afternoon.

Your extra time conditions have been calculated to confirm you will have sufficient time to complete the exam.

You will need to consider your conditions when choosing what time to start your exam. To make use of your full two hours in the above example, the latest you could start your assessment is 6pm as the submission window will close at 8pm.

Accessible formatting conditions

If your AEA conditions include accessible formatting requirements that have not already been met in the move to online delivery, please contact accessible-formatting@unimelb.edu.au by Thursday 28 May to discuss your concerns.

Equipment conditions

If your AEA conditions include equipment requirements that you do not have in your current study environment, please contact disability-support@unimelb.edu.au by Thursday 28 May to discuss your concerns.

Your timetable

If you have an end of semester exam that does not appear on your exam timetable in my.unimelb, it is likely that this exam is being run directly by your faculty.

To discuss AEA conditions being applied to those exams, please contact your relevant faculty staff as per the instructions on your Academic Adjustment Plan.