Alternative Exam Arrangements (AEAs) are study adjustments offered to students who have been granted special consideration for ongoing support. They usually require changes to the scheduled conditions or format of an exam.
Exams for Semester 1, 2020 will be delivered online due to COVID-19. For the latest information about exams, study resources and support services, visit the exams page.
AEAs apply to all exams, including:
- End-of-semester and end-of-year exams
- Supplementary and special exams
- In-class and mid-semester tests
- Practical exams.
What circumstances may require an AEA?
Circumstances might include:
- Chronic or permanent physical or mental health conditions
- Significant carer responsibilities
- Elite athletes or performers
- Defence Reservists
- Emergency volunteers
- Official religious or cultural reasons.
What adjustments are available?
Adjustments are determined case-by-case for individual subjects. Possible adjustments include:
- Additional reading and/or writing time
- Rest breaks
- Completing exams on a computer or by hand, according to disability adjustments
- Organising a scribe to write for you.
How to register
To be considered for an AEA and other study adjustments, follow these steps to register for ongoing support.
Information for students with approved AEAs
Checking your exam timetable
You can view your exam timetable in my.unimelb. Here’s how to tell if your exam has AEAs included:
This displays the exam type for your exam. Different exam types will have different time commitments and conditions, so you will need to be prepared for the assigned exam types for each of your exams.
This is the time that you will be able to commence your exam. Each exam type will have different time commitments, so the time that you will begin your exam may depend on the exam type. For example, if you have a broad time limit exam scheduled, you may choose to start this at a later time depending on its end time.
This is the time that you will need to complete and submit your exam by.
Any reading time for your exam is included within the official exam time, and begins at the listed start time of the exam.
Your exam venue will indicate whether Alternative Exam Arrangements have been made for that exam.
Exam types and time-based conditions
If your assessment conditions include a time-based adjustment (reading, writing or rest time), the adjustments have been assessed and accommodated for in each of your exams. Your conditions will be calculated and applied to your exam time in Canvas.
If your exam does not appear as an AEA exam, it means that your conditions have been accommodated within the original format of the exam, and no adjustments need to be made.
Examples of time adjustments for AEA exams
Strict time limits exams, Zoom supervised exams, synchronous video assessments
Main cohort Example: AEA student with 10 minutes of extra writing time per hour Exam duration 2 hours 2 hours Additional time for AEA conditions N/A 20 minutes Total exam duration 2 hours 2 hours and 20 minutes Exam starts 9am 9am Exam ends 11am 11.20am Notes N/A AEA student will have 20 additional minutes included in their exam duration in Canvas Time planning Be ready to start at the official start time to receive the full writing time. Be ready to start at the official start time to receive the full writing time.
Broad time limit exam (quiz)
Main cohort Example: AEA student with 10 minutes of extra writing time per hour Exam format Quiz Quiz Exam duration 2 hours 2 hours Additional time for AEA conditions N/A 20 minutes Total exam duration 2 hours 2 hours and 20 minutes Broad time window 8 hours 8 Hours Exam opens 9am 9am Exam closes 5pm 5pm Notes Students have a maximum of 2 hours to complete exam at any point in the 8 hour window This AEA student has a maximum of 2 hours and 20 minutes to complete exam at any point in the 8 hour window Time planning: Student must commence the exam by 3pm to receive full 2 hours writing time Student must commence the exam by 2.40pm to receive 2 hours and 20 minutes writing time
Broad time limit exam (assignment)
Main cohort Example: AEA student with 10 minutes of extra writing time per hour Exam format Assignment (eg short answer questions, short essay) Assignment (eg short answer questions, short essay) Exam duration 2 hours 2 hours Additional time for AEA conditions 20 minutes Total exam duration 2 hours 2 hours and 20 minutes Broad time window 8 Hours 8 Hours Exam opens 9am 5pm Exam closes 9am 5pm Notes Assignments are not timed in Canvas so students can use the 8 hour window at their discretion Assignments are not timed in Canvas so students can use the 8 hour window at their discretion Time planning: N/A N/A
If you have a scheduling condition such as ‘morning exam only’, your condition has been accommodated in your exam timetable. If you see that you have an exam scheduled that appears at odds with your AEA conditions, the format of the exam may still accommodate your scheduling conditions.
Strict time limits (within a broader time limits window) exam - Assessment
You have a two-hour exam within a 12-hour submission window. Your condition is ‘afternoon only’, and your exam starts at 8am. Because your submission window closes at 8pm, you can still complete your exam within the afternoon.
Your extra time conditions have been calculated to confirm you will have sufficient time to complete the exam.
You will need to consider your conditions when choosing what time to start your exam. To make use of your full two hours in the above example, the latest you could start your assessment is 6pm as the submission window will close at 8pm.
Accessible formatting conditions
If your AEA conditions include accessible formatting requirements that have not already been met in the move to online delivery, please contact email@example.com by Thursday 28 May to discuss your concerns.
If your AEA conditions include equipment requirements that you do not have in your current study environment, please contact firstname.lastname@example.org by Thursday 28 May to discuss your concerns.
If you have an end of semester exam that does not appear on your exam timetable in my.unimelb, it is likely that this exam is being run directly by your faculty.
To discuss AEA conditions being applied to those exams, please contact your relevant faculty staff as per the instructions on your Academic Adjustment Plan.