After you've submitted your application, the University of Melbourne will assess it for approval. If approved, you’ll be accepted into the Exchange program.
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The approval process
Overseas study can be one of the highlights of a student's university experience. Making the right decision about where to go and what stage in your degree to study overseas can have a big impact on your experience. This is why it can take some time for us to notify you of the outcome. During assessment, our team works hard to dot the i's and cross the t's to make sure everything is in order before you travel.
How your application is processed
When we assess your eligibility, we will be reviewing your:
- Eligibility for your selected semester program
- Academic status
- Completion of the myWorld First Step online program.
A combination of factors will be used to allocate students to a host university option, which include:
- Academic merit (WAM)
- Motivation questions in your application
- Degree progress
- Eligibility/suitability for the partner university.
We spend time carefully reviewing your host institution options and are usually able to send you to one of your three choices. In rare cases where we are unable to place you at one of your three choices, we will contact you to advise of other exchange partners that are still available.
We also offer the opportunity to choose a 'mystery destination' in the event that you cannot be placed at one of your three host institution choices. We have in-depth knowledge of our partners, their programs and key attributes, and returned students’ experiences, and we use this knowledge to match you with a suitable destination. If you wish to take the 'mystery destination' as a fourth option, you can select this in the application questionnaire and provide further information on important factors for your exchange (such as location, discipline, language, etc).
Keep an eye out for conditional approvals
In some cases there may be conditions attached to your approval. Usually these conditions must be met prior to your departure as they relate to your eligibility for overseas study. When you are advised of the condition, you'll also be advised how and when you are required to meet it.
First: don't stress! It could take approximately 4-6 weeks after the application deadline for us to assess your application and notify you of the outcome, but approval times do vary and could range from weeks to months. You will hear back from us, we promise.
See our Exchange application processing FAQ for expected outcome dates.
The nomination process
If you are eligible, you then need to be matched with a host institution. There are three stages in the nomination process and this can take up to three months after we receive your initial application. Note that you will also receive a link to complete the Overseas Study Planner after the first stage, which is covered in the next step of the process. If any of your circumstances change during this time, please get in touch with us.
The three stages
1.Confirm host institution
We take time carefully selecting your host institution, taking your three host institution choices into account. We will notify you of your host institution allocation via email approximately 4-6 weeks after the application deadline.
2.Apply to host institution
Once allocated to a host institution, you will receive an email informing you of what is required by that institution for its application process. The completed application must be returned to us by a specified date with all supporting documentation.
Your host institution application will be sent overseas for consideration. Assessment times can vary depending on the host institution. Rest assured that your Education Abroad adviser will check in with your host institution if they feel that the assessment time is longer than usual.