UoM Internship Program
Applications for the mid-year intake S@W Internship Program are open from 13 – 21 June 2022.
Register for the online S@W info session
When: 12:00pm – 1:00pm, Tuesday 7 June 2022 (AEDT)
Learn more about the program and how to prepare for your application. You will also have the opportunity to ask questions to the Students@Work team. We look forward to seeing you there!
These internships commence any time from July to December 2022, with interns placed into internal teams within the University of Melbourne.
Internships are professional casual roles with a tight recruitment schedule and as such, we will not accept late applications.
We will be hosting information session(s) mid-end June 2022. Please keep an eye on this page for any updates or sign up for our mailing list to register your interest and receive email updates. To access the mailing list, please sign in with your University student credentials.
- Pay level: All internships are paid at UOM 4.1 level.
- Not for credit: This is a paid program and not a for-credit work integrated learning (WIL) opportunity.
UoM Students @ Work Internship Program Key Dates
Please note that the dates may be subject to change.
|Monday 13 June||Applications open|
|11.55pm Tuesday 21 June||Applications close|
|Wednesday 22 June - Friday 15 July||Recruitment & Selection (including Assessment Centres on 4 - 6 July)|
|Thursday 21 July||Induction Training|
|Monday 25 July||Internships may commence|
Meet our interns and read about their internship experiences with Students@Work.
Positions are grouped into streams based on the operational area and role responsibilities. In your application you must select one of the following streams (no more than one stream per applicant).
Please note that these descriptions will give you a sense of the types of tasks/projects you may work on. There is no guarantee you will gain exposure to all of the below. You may also work on additional tasks/projects not outlined below.
The below list is not exhaustive and will depend on individual team requirements and the student's areas of interest. It is up to the interns to discuss what skills they are keen to learn about with their manager on an on-going basis. Interns are encouraged to raise their hands for any projects of interest that may arise while working in their respective departments.
As per the majority of professional roles, all internships will contain an element of business as usual administrative tasks. Full support will be provided by the Students@Work team throughout the placement to ensure you are getting the most from your internship.
Marketing - Events
- Event planning and support
- Logistics and supplier management
- Brand awareness
- Catering and location booking
- Invitation coordination
- Press communication
- Liaison with event stakeholders for copy
- Collateral development
- Set- up/ pack down of events
- Event analysis and reporting
Marketing - Comms
- Website updates
- Copywriting for print and digital media
- Newsletter content curation
- Collecting testimonials
- Interviewing academics/researchers
- CRM management
- Developing presentations
- Basic design work (posters and tiles)
- Media scoping
- Social media content planning, development and execution
Data Analysis and Reporting
- CRM data extraction and analysis
- Visual interpretation and representation of data
- Business Intelligence and reporting
- Data Engagement
- Survey reporting
- Market research analytics
- Finance analytics and reporting
- Generating and analysing reports
- Preparing statements
- Financial modeling
- Entering data
- Audit assistance
- Budget preparation
- Managing records and receipts
- Recruitment lifecycle support
- Position description creation
- Job advertising
- Interview scheduling
- Assisting with first level HR queries from staff
- Workforce planning/ reporting
- Training budgeting/booking/ scheduling
- Note-taking at meetings
- Updating employee database
- Software support
- Hardware support
- Digital learning support
- Webpage creation/ updating
- System updating
- Asset register coordination
Multimedia (Graphic Design, Video and Media)
- Multimedia (Graphic Design, Video and Media)
- Campaign coordination including tracking and reporting on campaigns
- Communication plan scheduling
- Communication via various media
- Basic graphic design
- Brand control
- Print media
- Poster and sign design/creation
- Stakeholder management
- Social media content planning, development and execution (incl. filming)
- Interviewing academics/researchers and students
- Basic motion graphics production
- Basic game engine programming
- Webpage creation and updating
- Developing presentations
- Asset library organisation and maintenance
- Interpretation of policy documents
- Policy mapping
- Policy analysis, research and development
- Collation of quantitive and Qualitative data
- Reporting and recommendations
- Presentation creation
Research Management Support
- Presentation creation
- Engagement with external stakeholders
- Grants and funding support
- Data management
- Event assistance
Service Improvement/Project Administration
- Administrative project support
- Risk analysis
- Time management
- Meeting scheduling
- Location booking
- Preparing reports
- Minute taking
- Focus group coordination
- Survey administration
- Process mapping
- Journey mapping
- Metric coordination
- Interaction with Students and Academics
- Customer service
- Query management and escalation
- ServiceNow operation
- Database operation and updates
- Report writing
- Wiki updating
- Managing conflicting priorities
- Location booking
- Note taking
Legal & Risk
- Preparing and reviewing briefs, legal documents, reports and evidence
- Conducting legal research with the ability to offer analysis and interpretation
- Assisting with preparation of advice
- Providing general legal and administrative support
- coordinating responses to subpoenas
- provide support to ensure compliance with legislation.
How to apply
Once applications are open, you can find our internship opportunity listed on Careers Online. You will find the position description in that listing and also detailed instructions on how to apply.
Application and Recruitment Process
The Application and Recruitment process involves multiple steps outlined below.
The Application Form requires uploads of the following:
2. Evidence (a screenshot) of a score of 75 or higher on the SmartResume tool.
3. Written responses to the Key Selection Criteria.
If you are successful in making it to the video interview stage, you will be required to respond to four questions in a recorded video-interview format.
The Assessment Centre involves a group activity, group presentation and one-on-one interview.
Start preparing your application
We encourage you to start preparing your application in advance. The Careers & Employability Studio provides students with tools to strengthen their applications, CVs, interviews and overall professionalism.
We recommend the following tools that will be most helpful to you throughout the S@W Internship and S@W Casual recruitment process:
Resume Builder: EmployMe
A tailored resume is always preferred by employers, use EmployMe to craft an industry-specific resume that showcase your skills and experience.
SMART Resume offers instant and targeted suggestions, secure 24/7 real-time guidance on your resume.
Interview 360: EmployMe
Browse customised common interview questions and practice interviews by taking a mock interview with instant feedback.
Assessment Centre Tool: EmployeMe
Find out about individual hiring process, the activities you might be accessed on, what the employers look for and how to shine.
There are more resources available on the EmployMe online platform to assist with your application process and build the confidence you need for interviews and assessment.
Careers & Employability LMS Community
Whether you’re exploring your employment options, crafting your resume, or applying for a job or internship—we have a collection of self-paced learning modules to equip you with the information, skills and tools you need to develop your career and prepare for work. Not sure where to start? Take our career quiz to find out what your career readiness stage is and receive recommendations on services and experiences to improve your employability.
STEP 1: Enrol in the community
STEP 2: Explore modules
Frequently asked questions
What are Key Selection Criteria?
Key selection criteria are the skills, attributes, knowledge and qualifications that the employer has defined as being essential for satisfying the requirements of the job and can be found in every Position Description. Candidates are required to read, understand and respond to Key Selection Criteria using the STAR (Situation, Task, Action, Result) approach. For more information on how to respond to KSC, please see the Careers page on Addressing Selection Criteria.
Why isn’t there more information on each stream?
Due to the large variety of different departments hosting an intern, it is difficult to specifically outline the day-to-day responsibilities and tasks in each internship opportunity. No two internship roles are identical. Our selection process focuses on candidates’ aptitude and attitude, ensuring that successful interns have a strong learning mindset, are adaptable and interested in developing new skills throughout duration of the program, regardless of the team they have been placed in.
Can I apply for a stream outside of my field of study?
How many positions are available?
To be confirmed.
How many hours will I work during the internship?
Between 14–21 hours each week. This will be negotiated between you and your supervisor. Flexibility around this will be at your supervisor’s discretion.
Are international students eligible to apply?
Where can I get help with my application?
Students who need assistance preparing their application can attend employability drop-in session at Stop 1 or visit the University’s Careers page.
I’m graduating mid-year 2022, can I still apply?
No. Students graduating earlier than December 2022 are not eligible to apply for the internship program.
Will this be a remote internship?
Internships are expected to take place on campus, however, working from home arrangements may depend on the team that you are placed in and their current working from home/on campus arrangements.
On-campus Casual Employment Opportunities
We also provide casual opportunities at the University throughout the year, which will be advertised on Careers Online.
You will be able to join our exclusive Students@Work student mailing list and be the first to know the new positions, internships and development opportunities once you have secured one of the Students@Work positions at the University.
Already working on campus?
Sign up for the Student@Work mailing list to receive email notifications about positions, internships and development opportunities as they become available.
To be eligible to join, you must:
- Be currently enrolled as a University of Melbourne student and;
- Be currently or previously employed by the University in a professional role or;
- Apply for and successfully secure one of the Students@Work positions advertised on Careers Online.
Sign up now
To register you will need:
- Your student number
- Your staff number
- Your staff email address