Short term programs FAQs | Current Students | The University of Melbourne

Submitting an application through our program brochure pages on our summer or winter database is the only way to confirm what credit you can receive from a short-term program.
- Firstly, you need to make sure you have space to fit a short-term program into your degree. The best way to do this is using My Course Planner and then book a Course Planning appointment.
  - If you are a graduate student, you should also speak to your Course Coordinator.
Read through the Step-by-step guide to ensure you meet the eligibility guidelines and understand your degree requirements.
Browse the program brochure pages on our summer or winter database to view available programs for your summer or winter overseas study.
- Each brochure page will give you an overview of the program, subject offering, credit information, application dates and deadlines, and how to apply.
To complete your application, you are required to submit an Overseas Study Planner (OSSP) indicating which subject(s) you wish to complete on your global short-term program and the type of credit you wish to receive. The OSSP and the rest of your application must be submitted by the University of Melbourne deadline listed on our brochure page. Your submitted OSSP will not be assessed by Stop 1 if you have not submitted a completed application.

Short-term program applications open on a rolling basis depending on when the partner university releases information on their programs. Most programs will be open by mid-March for winter term and by mid-August for summer term. Check the dates on the summer term and winter term programs brochure pages.
We recommend you check the list of available summer term and winter term programs regularly to see which programs are available and accepting application and check the deadlines to apply as they close on a rolling basis.
Programs that have already started taking applications can be filtered by toggling on the “Accepting Applications” filter
Some programs open early as they have early deadlines. Check the program brochure page “how to apply” section to see what the deadlines were last year to give you an idea of what to expect for the upcoming intake.

There are two ways of paying for short-term programs and this may be a factor in making your decision on which program to apply for.

Exchange: You will continue to pay your tuition fees to the University of Melbourne and not pay any tuition fees to the host institution. For students deferring to HECS you will continue to defer your fees to HECS.
- Flights, accommodation, and extra activity costs will not be covered by your tuition fees and still need to be paid.
Fee-paying: You will pay tuition and program fees directly to your host institution and no tuition fees to the University of Melbourne. Accommodation and extra activities may be an additional expense, you will need to check what is covered by the program fees.
- Flights will not be covered by program fees.

We assess applications weekly; you will hear from Global Learning within two weeks of submitting your application. You will receive one of the following outcomes:
- Approved (you are ready to apply to the host institution)
- Conditionally Approved (exchange students only)
- Awaiting Overseas Study Plan Assessment (you have submitted an application, but your Overseas Student Plan is not yet Approved. Refer to question My overseas study planner is still under review – what do I do?)
- Ineligible (you have not met the eligibility criteria for overseas study and/or the program you have applied for)
Your application must be submitted through our program brochure page on our summer or winter database to be assessed by Global Learning. If you have only submitted an Overseas Study Planner, you will not be assessed by Global Learning.
If you have applied for an exchange program, you will receive a conditional approval if you meet all the eligibility criteria and must wait until the UoM application deadline has lapsed to confirm whether you have received an exchange position or not. You will have three business days to confirm you accept an exchange place.
If you are conditionally approved for an exchange place and ultimately do not receive a place on the exchange program, you will be offered alternative options, if available.

Refer to our guide to the Overseas Study Planner (OSSP) for information about how to submit your plan and log back in here.
Ensure your OSSP is submitted listing the subject you wish to have assessed. Read any comments left by the overseas study discipline adviser to see if further information is required.
If you are still waiting for an assessment of your subject(s) on your OSSP and it has been more than a week, follow up directly with the discipline adviser.
If your subjects show 'recommended for credit' in your OSSP, please wait for an overall application outcome. We assess applications weekly.
you commit to your subject(s) on the OSSP. However Global Learning or Stop 1 will not be notified of any changes you have made after you have been approved and will not reassess your OSSP. If you need your OSSP reassessed you must contact Stop 1 to request a re-assessment.

You may only apply for one short-term program at a time, so we recommend you plan and research carefully to determine the best program before you apply.
Browse through our program brochure pages on our summer or winter database and read through the Step-by-step guide to help you choose which program you want to apply for.
If you find another program you would like to apply for or you want to make a change to your application, you will need to contact Global Learning and we can change your application.
If you wish to make changes to your Overseas Study Planner (OSSP), you can log in and make changes yourself. See this detailed guide to the OSSP.
IMPORTANT changes made to the OSSP after you have been approved will require you to notify the Enrolments team at Stop 1 to reassess your credit recommendations.

Going on a summer/winter program (short term programs)