Understand the consequences of withdrawing from a subject, the importance of subject key dates and the support available to help you manage your studies.
Before withdrawing from a subject, consider your options carefully. Read through the advice below and seek support as required.
Subject key dates and withdrawal penalties
Depending on when you withdraw from your subject, there may be financial and/or academic penalties. For the specific dates related to each subject, check the subject entry in the Handbook.
|Before the subject's census date|
|After the subject's census date and before the subject's Last Date to Withdraw Without Fail|
|After the subject's Last Date to Withdraw Without Fail|
How to withdraw from subjects
You can withdraw from subjects online via my.unimelb:
- Go to the Subject Withdrawal page in my.unimelb.
- Select the tick box next to the subject that you plan to withdraw from.
- Click Withdraw.
- You will be taken to a Potential Withdrawal List confirmation screen. Check that your planned subject withdrawals are correct.
- Click Confirm.
- You will be taken to the Withdrawal Confirmation screen. Click Close to complete the process, or View to see the details of your withdrawal.
More information about subject withdrawal
- Your subject withdrawal options
Advice for international students with a student visa
If you withdraw from a subject before its census date and are no longer on track to complete your course by your Confirmation of Enrolment (CoE) end date, you must apply for a Reduced Study Load. Only students with an approved reason to reduce their study load can receive an updated Confirmation of Enrolment (CoE) in order to renew their visa.
How your fees will be affected
If you withdraw from a subject before the census date for that subject, your fee liability for that subject will be cancelled. The amount you paid for the withdrawn subject will appear as a credit on your Fee Account Statement. This credit will be used to cover owing tuition fees for any other enrolled subjects.
If you have no other fees due at the time of withdrawing from a subject, you can either apply to have the money refunded to your personal bank account, or you can leave the credit in your student account to pay future tuition fees. You can check the amount of credit you may have by using the Fee Account Statement.
Withdrawing from all your subjects before census date
If you withdraw from all your subjects before the census date and wish to remain enrolled at the University, you need to apply for leave or deferral depending on when you started your course:
- New students: You need to apply to defer your course commencement.
- Continuing students: You need to apply for a leave of absence.
Failure to do so will result in being cancelled from your course for incomplete enrolment. If you are an international student visa holder, this will result in your Confirmation of Enrolment (CoE) being cancelled.
If you don’t intend to continue your course, apply to withdraw from your course.
Withdrawing from all your subjects after census date
If you withdraw from all your subjects after their census dates:
- You do not need to apply for a Leave of Absence. Once the census date has passed for a subject, it is counted as part of your study load. Therefore, even after withdrawing from all your subjects, you will still be recorded as having study load for that half-year period, and so do not require a Leave of Absence. However, you will be liable for the subject fees.
- Make an appointment to talk to a course planning adviser if you’re experiencing difficulties that are impacting on your studies, and to map out your remaining subjects. As you will no longer be on track to complete by your Confirmation of Enrolment (CoE) end date, you will need to catch up by enrolling in intensive Summer or Winter Term subjects.
- Your academic progress will be affected:
- If this is the first time you are withdrawing from all your subjects after the census date, you will have to attend an ‘At Risk’ appointment
- Otherwise, if you have attended an ‘At Risk’ appointment previously, you will have to attend a Course Academic Progress Committee (CAPC) meeting
- You may be eligible for subject fee remission in special circumstances.
The University provides advice and services to help you with your studies:
- Academic Skills for learning support
- Course planning advice
- Student Connect to discuss goals for your studies
- Counselling and Psychological Services
- Student Equity and Disability Support can provide advice if your studies are affected by ongoing circumstances such as a disability, a health condition or an official commitment
Applying for Special Consideration after the census date
If you did not withdraw before the census date and you need support managing your studies, you can still apply for Special Consideration.
Applications for Special Consideration may be submitted for unexpected circumstances that:
- are beyond your control
- significantly impact your ability to meet your subject requirements during the period in which you undertook, or were to undertake the subject
- did not have a full impact on you until on or after the census date.
Outcomes for Special Consideration may include extensions to assignments, a Special Exam or permission to late withdraw from the subject.
If you need support due to ongoing circumstances or official commitments, you should consider registering for Special Consideration (ongoing support).
Failing due to special circumstances
If you did not successfully complete a subject due to special circumstances, you may be eligible to apply for Fee Remission.
Student visa holders approved for late withdrawal of two or more subjects as an outcome of Fee Remission or Special Consideration will receive an updated Confirmation of Enrolment (CoE) with a new end date to allow time to re-take the subjects.
If you need advice about enrolment changes or course planning, support is available. Book an appointment with a course adviser to discuss your options.