Academic transcripts and statements
Learn about academic transcripts and statements, what documents you receive once you graduate and what other documents you can order.
The University has transitioned to a virtual campus model during the COVID‐19 situation. During this time, hard copy (paper) academic statements and transcripts will be replaced with digital documents.
What is an academic transcript?
An academic transcript is an official record of your studies at the University of Melbourne. You will receive an academic transcript along with other documents highlighted in the section ‘What transcripts and statements do I receive when I complete my course?’.
If an organisation or prospective employer has requested evidence of your enrolment, they’re often requesting official records. You might want to provide your transcript to an employer, or register with an overseas professional accreditation body, government, DFAT, employers or global verification agencies.
How to verify a student's qualification
If you are an employer or institution looking to verify a student’s attendance and/or qualification, access the free Verification of Qualification service. If you require more detailed information, or if the degree has been completed but not yet formally conferred, you will need to purchase a Verification of Qualification letter online.
What transcripts and statements do I receive when I complete my course?
All students will automatically receive the below free documents upon completing their course and graduating.
| Name of document | What is it? | Document type | When and how do I get it? | Customisable |
|---|---|---|---|---|
| Academic transcript (this one doesn't have your conferral date on it) | Your academic transcript is the official academic record of your studies at the University of Melbourne. Scholarships approved by the University’s Academic Board are also included on academic transcripts. View a sample | Digital | 1-2 hours after your course completion is recorded in my.unimelb (this will be before your conferral). This will be hosted on My eQuals. Once your transcript is ready, you will be emailed a link to it in My eQuals. | No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred. |
| Academic transcript (this one has your conferral date on it) | Digital | On your conferral date. This will be hosted on My eQuals. Once your transcript is ready, you will be emailed a link to it in My eQuals. | ||
| Testamur (also known as your graduation certificate) | A testamur is your official graduation certificate confirming you have completed your course at the University of Melbourne. To find out what exactly is on a testamur, visit the Your graduation certificate page. View a sample | Hard copy | This will be posted within three to four weeks after your conferral date if graduating in absentia. | No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred. |
| Testamur (also known as your graduation certificate) | Digital | On your conferral date. This will be hosted on My eQuals. No order required. Once your document is ready, you will be emailed a link to it in My eQuals. | ||
| Australian Higher Education Graduation Statement (AHEGS) | The AHEGS describes your higher education qualifications such as the award, the awarding institution and a description of the Australian Higher Education System. You will receive a separate AHEGS for each of your awards. View a sample | Digital | On your conferral date. This will be hosted on My eQuals. No order required. Once your document is ready, you will be emailed a link to it in My eQuals. | No |
A digital version of your records (unofficial) is available 24/7 at any time during your studies via my.unimelb free of charge.
Ordering and requesting other documents
If you would like to order and request transcripts and other statements now, find your options below.
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Academic transcript
Your academic transcript is the official academic record of your studies at the University of Melbourne. Scholarships approved by the University’s Academic Board are also included on academic transcripts.
Select this option, typically when providing your academic records to other universities, overseas registration organisations, employers and government agencies.
Academic transcript
Cost Expected timeframe How to order Customisable $20
(For students with an active student account)1-2 hours Via eStudent.
Once your order is complete, you will be emailed a link to the document in My eQuals.No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred. $34
(For students without an active account)10-15 working days Via eCommerce.
Once your order is complete, you will be emailed a link to the document in My eQuals.No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred. Free Two free digital transcripts are produced: - One upon course completion (1-2 hours after your course completion is recorded in my.unimelb) - this will be before your conferral
- Another is produced on your conferral date.
No order required.
Once your transcript is ready, you will be emailed a link to it in My eQuals.No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred. Academic transcript (pre-1974 and amalgamated institutions)
Cost Expected timeframe How to order Customisable $44 8 weeks Via eCommerce.
Once your order is complete, you will be emailed a link to the document in My eQuals.No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred. -
Statement of Results (only available to current students)
Your Statement of Results is an unofficial transcript. It states a student’s subjects and grades achieved along with the degree granted.
Select this option, typically when providing records to third parties, affiliate organisations or some employers.
Statement of Results (also known as Academic Record)
Cost Expected timeframe How to order Customisable? Free Instant Via eStudent.
You can choose whether to receive the document as a downloadable file or an email attachment.No. While this is not an official record, this document is computer generated and cannot be modified.
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Evidence of Enrolment
An Evidence of Enrolment letter outlines all the courses you are currently enrolled in (or were previously enrolled in or withdrawn from) at the University of Melbourne.
Evidence of Enrolment (also known as EE)
Cost Expected timeframe How to order Customisable? Free
(For students with an active student account or alumni who graduated less than a year ago)Instant Via eStudent.
You can choose whether to receive the document as a downloadable file or an email attachment.No. While this is not an official record this document is computer generated and cannot be modified.
$29 10-15 working days Via eCommerce.
Once your order is complete, you will be emailed a link to the document in My eQuals.
SampleYes -
Statement of Enrolment
The Statement of Enrolment is an unofficial record. It lists the subjects that a student was enrolled at a specific time period at the University of Melbourne.
Statement of Enrolment
Cost Expected timeframe How to order Customisable? Free Instant Via eStudent.
You can choose whether to receive the document as a downloadable file or an email attachment.No. While this is not an official record, this document is computer generated and cannot be modified. Note: A Statement of Enrolment cannot be produced for graduate research enrolments or for years prior to 2011.
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Evidence of Qualification
The Evidence of Qualification letter is an official University statement that organisations may need to verify your University of Melbourne qualification. It lists all the degrees you have attempted or have been awarded in chronological order of study. The free digital Evidence of Qualification letters ordered via my.unimelb are course-specific, with one letter for each qualification awarded.
In some cases the academic transcript, AHEGS or testamur may be sufficient evidence of a graduate's qualification/s.
Evidence of Qualification (also known as Completion Letter (EQ))
Cost Expected timeframe How to order Customisable? Free
(For students with an active student account)Instant Via eStudent.
You can choose whether to receive the document as a downloadable file or an email attachment.No. While this is not an official record, this document is computer generated and cannot be modified. $29 10-15 working days Via eCommerce.
Once your order is complete, you will be emailed a link to the document in My eQuals.Yes -
Statement of Scholarship
This statement is only available to you if you are receiving a student award (scholarship, bursary or prize) administered by Scholarships & Bursaries. It is a signed document on official University letterhead that displays your name and the details of your scholarship(s) including the start and end date, and the value.
Scholarships approved by the University’s Academic Board are also included on academic transcripts.
Statement of Scholarship
Cost Expected timeframe How to order Customisable? $29 3-5 business days processing plus shipping Via eCommerce.
Once your order is complete, your document will be emailed to you.Yes -
Testamur (otherwise known as graduation certificate, diploma or parchment)
A testamur is your official graduation certificate confirming you have completed your course at the University of Melbourne. You will receive your hard copy testamur after you graduate in absentia - it will be posted to you after your conferral date. To find out what exactly is on a testamur, visit the Your graduation certificate page.
Testamur (also known as graduation certificate, parchment, diploma)
Cost Expected timeframe How to order Customisable? Free Within 6-8 weeks after your in absentia graduation, by post depending on global location.
No order required.
It will be sent via post if you are graduating in absentia.No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred. Free On your conferral date. No order required.
Once a digital copy of your testamur is ready, you will be emailed a link to it in My eQuals.No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred. -
The Australian Higher Education Graduation Statement (AHEGS)
The AHEGS describes your higher education qualifications such as the award, the awarding institution and a description of the Australian Higher Education System. You will receive an AHEGS (for eligible courses) once you have completed your course and had your degree conferred. You will receive a separate AHEGS for each of your awards.
Australian Higher Education Graduation Statement (AHEGS)
Cost Expected timeframe How to order Customisable? Free On your conferral date. No order required.
Once your document is ready, you will be emailed a link to it in My eQuals.No -
Apostille
Australian education documents sometimes need to be legalised by the Australian Government before they can be used in a foreign country. When the document is legalised it is marked with an 'apostille' stamp that is applied by an Australian Passport Office of the Department of Foreign Affairs and Trade (DFAT). A student may purchase a certification to be used for an Apostille. Visit the Apostille FAQ for more information.
Apostille (also known as Legalisation)
Cost Expected timeframe How to order Customisable? $29 10-15 working days Via eCommerce
Once your order is complete, your document will be emailed to you.Can be applied to any official document issued by the University. -
Student Conduct Report (Law students)
A Student Conduct Report is required for Law graduates who are applying to the Victorian Legal Admissions Board for Admission by the Supreme Court of Victoria to practice law within Australia.
Law Student Conduct Report (and academic transcript)
Cost Expected timeframe How to order Customisable? $57 10-15 working days Via eCommerce.
Once your order is complete, your document will be sent directly to the Victorian Legal Admissions Board.No
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Document for skills assessment visa program
An academic transcript and Evidence of Qualification letter are required for a skills assessment and/or skilled visa application. They are for international students who have completed or expect to complete their course in the current semester.
Skills Assessment
Cost Expected timeframe How to order Customisable? $62 10-15 working days Via eCommerce.
Once your order is complete, you will be emailed a link to the document in My eQuals.Yes -
Centrelink documents
Centrelink statement
This statement outlines all the courses you are currently enrolled in at the University of Melbourne and includes your Centrelink Reference Number (student provided). This product can be ordered when the free Evidence of Enrolment has not been sufficient for Centrelink purposes.
Cost Expected timeframe How to order Customisable? Free 10-15 working days Via eCommerce.
Once your order is complete, you will be emailed a link to the document in My eQuals.Yes Centrelink Evidence of Scholarship
This statement contains the same information as the formal Statement of Scholarship.
Cost Expected timeframe How to order Customisable? Free 1-3 working days Submit an enquiry via ask.unimelb.
We will respond to your enquiry with your Centrelink Evidence of Scholarship attached.Yes -
Requests for completion of third-party forms
The University will complete forms issued by third parties for students, such as for an overseas professional registration organisation, other university, employer or government.
Product Cost Expected timeframe How to order Customisable? Medical educational accreditation (ECFMG), Nursing or Physiotherapy registration $29 ~8 weeks Or
Via eCommerce (Nursing and Physiotherapy)
Once your order is complete, your document will be emailed to you.
Yes Other forms $29 Processing times will vary (1-8 weeks depending on complexity) Via eCommerce.
Once your order is complete, your document will be emailed to you.Yes