Academic transcripts and statements

Ordering and requesting transcripts and statements

Find out how to get transcripts and other documents, including digital statements which are widely accepted by third parties.

• Academic transcript

  Your academic transcript is the official academic record of your studies at the University of Melbourne. Scholarships approved by the University’s Academic Board are also included on academic transcripts.

  You will receive an academic transcript along with other documents highlighted in the section ‘What transcripts and statements do I receive when I complete my course?’.

  If an organisation or prospective employer has requested evidence of your enrolment, they’re often requesting official records. You might want to provide your transcript to an employer, or register with an overseas professional accreditation body, government, DFAT, employers or global verification agencies.

  Select this option, typically when providing your academic records to other universities, overseas registration organisations, employers and government agencies.

  View a sample

  Academic transcript

  Cost	Expected timeframe	How to order	Customisable
  $22 - Digital (For students with an active student account)	1-2 hours	Via eStudent. Once your order is complete, you will be emailed a link to the document in My eQuals.	No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
  $36 - Digital (For students without an active account)	10-15 working days	Via eCommerce. Once your order is complete, you will be emailed a link to the document in My eQuals.	No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
  Free - Digital	Two free digital transcripts are produced: One upon course completion (1-2 hours after your course completion is recorded in my.unimelb) - this will be before your conferral Another is produced on your conferral date.	No order required. Once your transcript is ready, you will be emailed a link to it in My eQuals.	No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
  $47 - hardcopy (plus courier costs if ordering online) Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.	Stop 1 turnaround: Appointments available same day to complete purchase in person. Please visit the Attending campus page for information about attending campus. Online turnaround: 10-15 working days processing plus 1-3 weeks shipping.	Stop 1: You must pre-book your appointment using the 'Documents, Student Card and Thesis Celebration' booking type. Online: Via eCommerce.	No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.

  Academic transcript (pre-1974 and amalgamated institutions)

  Cost	Expected timeframe	How to order	Customisable
  $52 - Digital	8 weeks	Via eCommerce. Once your order is complete, you will be emailed a link to the document in My eQuals.	No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.
  $52 - hard copy (plus courier costs)	8 weeks processing plus 1-3 weeks shipping	Via eCommerce.	No. An academic transcript is an official record of your full academic history. It cannot be altered or amended unless an error has occurred.

• Statement of Results (only available to current students)

  Your Statement of Results is an unofficial transcript. It states a student’s subjects and grades achieved along with the degree granted.

  Select this option, typically when providing records to third parties, affiliate organisations or some employers.

  View a sample

  Statement of Results (also known as Academic Record)

  Cost	Expected timeframe	How to order	Customisable?
  Free	Instant	Via eStudent. You can choose whether to receive the document as a downloadable file or an email attachment.	No. While this is not an official record, this document is computer generated and cannot be modified.

• Evidence of Enrolment

  An Evidence of Enrolment letter outlines all the courses you are currently enrolled in (or were previously enrolled in or withdrawn from) at the University of Melbourne.

  Evidence of Enrolment (also known as EE)

  Cost	Expected timeframe	How to order	Customisable?
  Free (For students with an active student account or alumni who graduated less than a year ago)	Instant	Via eStudent. You can choose whether to receive the document as a downloadable file or an email attachment. Coursework sample Grad research sample	No. While this is not an official record this document is computer generated and cannot be modified.
  $31	10-15 working days	Via eCommerce. Once your order is complete, you will be emailed a link to the document in My eQuals. Sample	Yes
  $31 - hardcopy (plus courier costs) Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.	15-20 working days processing plus 1-3 weeks shipping	Via eCommerce.	Yes

• Statement of Enrolment

  The Statement of Enrolment is an unofficial record. It lists the subjects that a student was enrolled at a specific time period at the University of Melbourne.

  View a sample

  Statement of Enrolment

  Cost	Expected timeframe	How to order	Customisable?
  Free	Instant	Via eStudent. You can choose whether to receive the document as a downloadable file or an email attachment.	No. While this is not an official record, this document is computer generated and cannot be modified.

  Note: A Statement of Enrolment cannot be produced for graduate research enrolments or for years prior to 2011.

• Evidence of Qualification

  The Evidence of Qualification letter is an official University statement that organisations may need to verify your University of Melbourne qualification. It lists all the degrees you have attempted or have been awarded in chronological order of study. The free digital Evidence of Qualification letters ordered via my.unimelb are course-specific, with one letter for each qualification awarded.

  In some cases the academic transcript, AHEGS or testamur may be sufficient evidence of a graduate's qualification/s.

  Evidence of Qualification (also known as Completion Letter (EQ))

  Cost	Expected timeframe	How to order	Customisable?
  Free (For students with an active student account)	Instant	Via eStudent. You can choose whether to receive the document as a downloadable file or an email attachment. Coursework sample Grad research sample	No. While this is not an official record, this document is computer generated and cannot be modified.
  $31	10-15 working days	Via eCommerce. Once your order is complete, you will be emailed a link to the document in My eQuals. Sample	Yes
  $31 - hardcopy (plus courier costs) Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.	10-15 working days processing plus 1-3 weeks shipping	Via eCommerce.	Yes

• Evidence of Scholarship

  This statement is only available to you if you are receiving a student award (scholarship, bursary or prize) administered by Scholarships & Bursaries. It is a signed document on official University letterhead that displays your name and the details of your scholarship(s) including the start and end date, and the value.

  Scholarships approved by the University’s Academic Board are also included on academic transcripts.

  View a sample

  Evidence of Scholarship

  Cost	Expected timeframe	How to order	Customisable?
  $31	Up to 15 business days processing plus shipping	Via eCommerce. Once your order is complete, your document will be emailed to you.	Yes

• Testamur (otherwise known as graduation certificate, diploma or parchment)

  A testamur is your official graduation certificate confirming you have completed your course at the University of Melbourne. You will receive your hard copy testamur after your degree has been conferred – it will be posted to you after your conferral date.

  Sample testamur – graduate certificate and graduate diploma (PDF 1.5 MB)

  Sample testamur – bachelor, master and PhD (PDF 584.3 KB)

  Testamur (also known as graduation certificate, parchment, diploma)

  Cost	Expected timeframe	How to order	Customisable?
  Free	Within 6-8 weeks after your conferral, by post depending on global location.	No order required. It will be sent via post after your degree has been conferred.	No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred.
  Free	On your conferral date.	No order required. Once a digital copy of your testamur is ready, you will be emailed a link to it in My eQuals.	No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred.
  $232 for replacement fee applies for: Name changes Lost certificates, or Damaged certificates (unless caused by natural disasters)		You can order a replacement testamur via eCommerce.	No. A testamur is an official certificate. It cannot be altered or amended, unless an error has occurred.

• The Australian Higher Education Graduation Statement (AHEGS)

  The AHEGS describes your higher education qualifications such as the award, the awarding institution and a description of the Australian Higher Education System. You will receive an AHEGS (for eligible courses) once you have completed your course and had your degree conferred. You will receive a separate AHEGS for each of your awards.

  View a sample

  Australian Higher Education Graduation Statement (AHEGS)

  Cost	Expected timeframe	How to order	Customisable?
  Free	On your conferral date.	No order required. Once your document is ready, you will be emailed a link to it in My eQuals.	No
  $47 - hardcopy (plus courier costs if ordering online) Note: Most institutions accept digital statements however we can supply a hardcopy if you have a specific need.	10-15 working days processing plus 1-3 weeks shipping	Via eCommerce	No
  $47 Digital replacement (Students with Awards conferred between 2011 and 2018)		Via eCommerce Once your document is ready you will be emailed a link to MyeQuals

• Apostille (Also known as Legalisation)

  Australian education documents sometimes need to be legalised by the Australian Government before they can be used in a foreign country. When the document is legalised it is marked with an 'apostille' stamp that is applied by an Australian Passport Office of the Department of Foreign Affairs and Trade (DFAT). If ordering a hardcopy Academic Statement, a student or graduate may request that the document be certified (signed and stamped) by an authorised officer of the University for the purposes of an Apostille application.  This is not usually required for Testamurs as the Department of Foreign Affairs and Trade can usually be verify the document against our free online Verification of Qualification website.  To notify us that you require a document to be certified for the purposes of an Apostille application, please state this in the special requirements box in your order. Visit the Apostille FAQ for more information.

• Student Conduct Report (Law students)

  A Student Conduct Report is required for Law graduates who are applying to the Victorian Legal Admissions Board for Admission by the Supreme Court of Victoria to practice law within Australia.

  Law Student Conduct Report (and academic transcript)

  Cost	Expected timeframe	How to order	Customisable?
  $62	15-20 working days	Via eCommerce. Once your order is complete, your document will be sent directly to the Victorian Legal Admissions Board.	No

• Placement Summary Letter (Education students)

  A Placement Summary Letter is an official statement on University letterhead that details the:

  • Year the supervised teaching practice occurred
  • Duration of the supervised teaching practice completed
  • Setting in which the practice was completed

  Visit our FAQ for more information, including how to request a Placement Summary Letter.

• Verification of qualification (third parties)

  If you are an employer or institution looking to verify a student’s attendance and/or qualification, access the free Verification of Qualification service.

  If you require more detailed information, or if the degree has been completed but not yet formally conferred, you will need to purchase a Verification of Qualification letter - digital or hardcopy.

• Documents for visas (international students only)

  An academic transcript and Evidence of Qualification letter (sometimes called 'completion letter') are required for a skills assessment and/or skilled visa application. They are for international students who have completed or expect to complete their course in the current semester.

  Documents for skills assessment visa program

  Cost	Expected timeframe	How to order	Customisable?
  $67	10-15 working days	Via eCommerce. Once your order is complete, you will be emailed a link to the document in My eQuals.	Yes
  $67 - hardcopy Note: Most agencies accept digital statements however we can supply a hardcopy if you have a specific need.	10-15 working days processing plus 1-3 weeks shipping.	Via eCommerce.	Yes

  Confirmation of Enrolment (CoE)

  The CoE is an official document issued to international students by universities in Australia. It confirms that you have accepted a place in a course and have paid your tuition fees and Overseas Student Health Cover (OSHC) or are enrolled in a course at a registered provider.

  Visit our FAQ for more information, including how to request a new CoE.

  Release letters

  An official letter required by some international student visa holders who are seeking to transfer to another education provider. For more information, visit Transferring courses as an international student.

• Centrelink documents

  Centrelink statement

  This statement outlines all the courses you are currently enrolled in at the University of Melbourne and includes your Centrelink Reference Number (student provided). This product can be ordered when the free Evidence of Enrolment has not been sufficient for Centrelink purposes.

  Cost	Expected timeframe	How to order	Customisable?
  Free	10-15 working days	Via eCommerce. Once your order is complete, you will be emailed a link to the document in My eQuals.	Yes

  Centrelink Evidence of Scholarship

  This statement contains the same information as the formal Statement of Scholarship.

  Cost	Expected timeframe	How to order	Customisable?
  Free	5-10 working days	Submit an enquiry. We will respond to your enquiry with your Centrelink Evidence of Scholarship attached. Sample	Yes

• Requests for completion of third-party forms

  The University will complete forms issued by third parties for students, such as for an overseas professional registration organisation, other university, employer or government.

  Product	Cost	Expected timeframe	How to order	Customisable?
  Medical educational accreditation (ECFMG), Nursing or Physiotherapy registration	$31	~8 weeks	Via eCommerce: Medical ECFMG only Nursing and Physiotherapy Once your order is complete, your document will be emailed to you (or uploaded to third party as requested)	Yes
  All other third party forms (to be sent digitally)	$31	Processing times will vary (1-8 weeks depending on complexity)	Via eCommerce. Once your order is complete, your document will be emailed to you.	Yes
  All other third party forms (to be sent hardcopy)	$31 plus courier costs	Processing times will vary (1-8 weeks depending on complexity) plus 1-3 weeks shipping	Via eCommerce.	Yes